Mid-Continent Public Library - 2026 Emergency Staff Notification System RFP
Mid-Continent Public Library DistrictLibrary District · Independence, MO- Due
- Oct 14, 2026
- Deadline passed
- Posted
- Sep 11, 2026
- Contract term
- 3 years
- Primary contact
- Kathy Jo Anderson
The 30-second brief
The Mid-Continent Public Library is seeking proposals from qualified firms for a high-speed, automated communication system to deliver emergency and routine notifications via voice, email, text, and desktop alert for a minimum term of three years. Required features include Microsoft single sign-on, automated contact data upload from ADP, unlimited custom alerting groups, message templates, scheduling, 24x7 operation with 99.99% uptime, real-time tracking dashboards, reporting, and training options. Proposals must be submitted by email no later than 4:00 p.m. Central Time on Wednesday, October 14, 2026. Questions are due by October 7, 2026, directed to Kathy Jo Anderson.
Ability to meet the required features, Vendor experience, System uptime and data security, Setup cost and annual fees
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Summary
The Mid-Continent Public Library is seeking proposals from qualified firms for a high-speed, automated communication system to deliver emergency and routine notifications via voice, email, text, and desktop alert for a minimum term of three years.
Required features include Microsoft single sign-on, automated contact data upload from ADP, unlimited custom alerting groups, message templates, scheduling, 24x7 operation with 99.99% uptime, real-time tracking dashboards, reporting, and training options. Proposals must be submitted by email no later than 4:00 p.m. Central Time on Wednesday, October 14, 2026. Questions are due by October 7, 2026, directed to Kathy Jo Anderson.
EVALUATION CRITERIA
4- Ability to meet the required features
- Vendor experience
- System uptime and data security
- Setup cost and annual fees
REQUIRED ATTACHMENTS
3- Proposal Response Form (Attachment A)
- Affidavit of Work Authorization (Attachment B)
- Certificate of Liability Insurance
- Submit to
- [email protected]
- Scope location
- Independence, MO
- Reported agency
- Mid-Continent Public Library
Questions about this RFP
How do I respond to this RFP from Mid-Continent Public Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kathy Jo Anderson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mid-Continent Public Library District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathy Jo Anderson. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to meet the required features, Vendor experience, System uptime and data security, Setup cost and annual fees" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mid-Continent Public Library District?
All active and historical solicitations from Mid-Continent Public Library District are tracked and searchable. As a library district agency, Mid-Continent Public Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Response Form (Attachment A), Affidavit of Work Authorization (Attachment B), Certificate of Liability Insurance. Review the full document from Mid-Continent Public Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Independence, MO. Review the full solicitation for detailed scope requirements.