Michigan State University HVAC Maintenance Contract at GRRC and Secchia Centers - RFP# 955375 (2026)
Michigan State UniversityHigher Ed · East Lansing, MI- Due
- Nov 19, 2026
- 22 days left
- Posted
- Oct 16, 2026
- Contract term
- 1 year
- Primary contact
- Chuck Dion
- (517) 648-0633
The 30-second brief
Michigan State University is soliciting proposals for HVAC maintenance services for the Secchia Center and Grand Rapids Research Center under RFP# 955375. The scope includes quarterly and monthly maintenance visits, inspections on boilers, chillers, cooling towers, air handlers, exhaust fans, pumps, RTUs, mini-splits, unit heaters, snow melt systems, CRAC units, walk-in coolers, CSD-1 on boilers, back-flow testing, coil cleaning, and tube cleaning on evaporator barrels. The contract term is one year, from January 1, 2027 through December 31, 2027, with an option to extend an additional three years. Proposals are due by November 19, 2026, at 3:00 PM Eastern, with a mandatory walk-through scheduled for October 27, 2026, and questions due by October 29, 2026. Bidders must hold a state project registration, and evaluation will be based on price, supplier risk, adherence to legal terms, availability, and capability and experience.
Labor Hourly Rate for Repairs, Materials Markup for Repairs, Secchia Center Annual Maintenance, Grand Rapids Research Center Annual Maintenance
Price [50]%, Supplier risk [10]%, Adherence to legal terms [10]%, Availability [10]%, Capability and Experience [20]%
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Summary
Michigan State University is soliciting proposals for HVAC maintenance services for the Secchia Center and Grand Rapids Research Center under RFP# 955375.
The scope includes quarterly and monthly maintenance visits, inspections on boilers, chillers, cooling towers, air handlers, exhaust fans, pumps, RTUs, mini-splits, unit heaters, snow melt systems, CRAC units, walk-in coolers, CSD-1 on boilers, back-flow testing, coil cleaning, and tube cleaning on evaporator barrels. The contract term is one year, from January 1, 2027 through December 31, 2027, with an option to extend an additional three years. Proposals are due by November 19, 2026, at 3:00 PM Eastern, with a mandatory walk-through scheduled for October 27, 2026, and questions due by October 29, 2026. Bidders must hold a state project registration, and evaluation will be based on price, supplier risk, adherence to legal terms, availability, and capability and experience.
EVALUATION CRITERIA
5- Price [50]%
- Supplier risk [10]%
- Adherence to legal terms [10]%
- Availability [10]%
- Capability and Experience [20]%
REQUIRED DELIVERABLES
4- Labor Hourly Rate for Repairs
- Materials Markup for Repairs
- Secchia Center Annual Maintenance
- Grand Rapids Research Center Annual Maintenance
REQUIRED ATTACHMENTS
7- Respondent Information Sheet
- Scope of Work
- Pricing
- GRRC HVAC Equipment List.pdf
- Secchia HVAC Equipment List.pdf
- Master Service Agreement
- State project registration
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Grand Rapids, MI
Questions about this RFP
How do I respond to this RFP from Michigan State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Chuck Dion.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Michigan State University in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chuck Dion at (517) 648-0633. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Labor Hourly Rate for Repairs, Materials Markup for Repairs, Secchia Center Annual Maintenance, Grand Rapids Research Center Annual Maintenance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price [50]%, Supplier risk [10]%, Adherence to legal terms [10]%, Availability [10]%, Capability and Experience [20]%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Michigan State University?
All active and historical solicitations from Michigan State University are tracked and searchable. As a higher ed agency, Michigan State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Respondent Information Sheet, Scope of Work, Pricing, GRRC HVAC Equipment List.pdf, Secchia HVAC Equipment List.pdf, Master Service Agreement, State project registration. Review the full document from Michigan State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grand Rapids, MI. Review the full solicitation for detailed scope requirements.