Miami University - Richard & Carol Cocks Art Museum Collection Relocation Services - RFP-MU
Ohio University-Main CampusHigher Ed · Athens, OH- Due
- Sep 8, 2026
- Deadline passed
- Posted
- Jul 30, 2026
- Contract term
- 1 year
- Primary contact
- Kevin Morris
- (513) 319-9781
The 30-second brief
Miami University is seeking proposals from qualified fine art logistics firms for the comprehensive relocation, temporary storage, and return of the Richard & Carol Cocks Art Museum collection. The project encompasses approximately 15,538 inventoried objects, including paintings, sculpture, ceramics, glass, metalwork, furniture, textiles, works on paper, photographs, archaeological and ethnographic materials, and 1,193 Leica cameras and camera parts. Services include museum-standard soft and hard packing, custom crate fabrication, climate-controlled fine art transport, secure temporary storage with continuous environmental monitoring (68°F-72°F, 45%-55% relative humidity), inventory tracking, and installation support. The collection has an estimated value of approximately $24.6 million. Proposals are due by September 8, 2026, at 2:00 PM EST, following a mandatory pre-proposal site visit held on August 13, 2026. Contractors must demonstrate a minimum of 5 years of experience in museum collections relocation and provide comprehensive insurance, including fine art transit and storage coverage.
Relevant Museum Collection Relocation Experience 25%, Technical Approach and Project Methodology 25%, Qualifications of Project Team 20%, Cost Proposal 15%, Project Schedule and Capacity 10%, Client References 5%
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Summary
Miami University is seeking proposals from qualified fine art logistics firms for the comprehensive relocation, temporary storage, and return of the Richard & Carol Cocks Art Museum collection.
The project encompasses approximately 15,538 inventoried objects, including paintings, sculpture, ceramics, glass, metalwork, furniture, textiles, works on paper, photographs, archaeological and ethnographic materials, and 1,193 Leica cameras and camera parts. Services include museum-standard soft and hard packing, custom crate fabrication, climate-controlled fine art transport, secure temporary storage with continuous environmental monitoring (68°F-72°F, 45%-55% relative humidity), inventory tracking, and installation support. The collection has an estimated value of approximately $24.6 million. Proposals are due by September 8, 2026, at 2:00 PM EST, following a mandatory pre-proposal site visit held on August 13, 2026. Contractors must demonstrate a minimum of 5 years of experience in museum collections relocation and provide comprehensive insurance, including fine art transit and storage coverage.
EVALUATION CRITERIA
6- Relevant Museum Collection Relocation Experience 25%
- Technical Approach and Project Methodology 25%
- Qualifications of Project Team 20%
- Cost Proposal 15%
- Project Schedule and Capacity 10%
- Client References 5%
REQUIRED ATTACHMENTS
6- Certificates of insurance
- Statement of willingness to enroll in Miami's SUA payment program
- Detailed project schedule
- Itemized pricing proposal including separate DVL coverage
- Comparable project experience
- Staff resumes
- Submit to
- 521 South Patterson Avenue, 205 Hoyt Hall, Oxford, OH 45056 USA
- Duration
- 12 months
- Scope location
- Oxford, OH
- Projected sq ft
- 5,000 sq ft
- Reported agency
- Miami University
Questions about this RFP
How do I respond to this RFP from Ohio University-Main Campus?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 8, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 521 South Patterson Avenue, 205 Hoyt Hall, Oxford, OH 45056 USA. For questions, contact Kevin Morris.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ohio University-Main Campus in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Morris at (513) 319-9781. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Museum Collection Relocation Experience 25%, Technical Approach and Project Methodology 25%, Qualifications of Project Team 20%, Cost Proposal 15%, Project Schedule and Capacity 10%, Client R..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ohio University-Main Campus?
All active and historical solicitations from Ohio University-Main Campus are tracked and searchable. As a higher ed agency, Ohio University-Main Campus regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificates of insurance, statement of willingness to enroll in Miami's SUA payment program, detailed project schedule, itemized pricing proposal including separate DVL coverage, comparable project e. Review the full document from Ohio University-Main Campus for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oxford, OH. The total projected area is 5000 sq ft. Review the full solicitation for detailed scope requirements.