Miami University - Janitorial Services and Products - RFP-MU 2025
Ohio University-Main CampusHigher Ed · Athens, OH- Due
- Nov 3, 2025
- Deadline passed
- Posted
- Oct 20, 2025
- Contract term
- 4 years
- Primary contact
- Laura Baessler
- (513) 529-6132
The 30-second brief
Miami University is requesting proposals for janitorial products and related services to stock and maintain inventory in standardized custodial closets across its Oxford campus. The vendor will manage a Vendor Managed Inventory (VMI) program, supply eco-friendly cleaning agents, biodegradable cleaning products, paper goods, and maintain dispenser systems across campus buildings. Proposals are due by November 3, 2025. Bidders' written inquiries are due October 24, 2025. The project targets a launch date of March 1, 2026, with an initial contract through June 30, 2026, and an additional four-year extension option.
Qualifications, Vendor personnel credentials, Vendor's references, Services being offered, Vendor's compliance with terms and conditions, Presentation and/or interview, Responses to requested service scenarios, Value added services offered
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Summary
Miami University is requesting proposals for janitorial products and related services to stock and maintain inventory in standardized custodial closets across its Oxford campus.
The vendor will manage a Vendor Managed Inventory (VMI) program, supply eco-friendly cleaning agents, biodegradable cleaning products, paper goods, and maintain dispenser systems across campus buildings. Proposals are due by November 3, 2025. Bidders' written inquiries are due October 24, 2025. The project targets a launch date of March 1, 2026, with an initial contract through June 30, 2026, and an additional four-year extension option.
EVALUATION CRITERIA
8- Qualifications
- Vendor personnel credentials
- Vendor's references
- Services being offered
- Vendor's compliance with terms and conditions
- Presentation and/or interview
- Responses to requested service scenarios
- Value added services offered
REQUIRED ATTACHMENTS
6- Proposal Offering Form
- W-9
- References
- Non-collusion affidavit
- Insurance certificate
- Signed addenda
- Submit to
- https://miamiu-ohiousourcing.ionwave.net/Login.aspx
- Duration
- 60 months
- Scope location
- Oxford, OH
- Reported agency
- Miami University
Questions about this RFP
How do I respond to this RFP from Ohio University-Main Campus?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://miamiu-ohiousourcing.ionwave.net/Login.aspx. For questions, contact Laura Baessler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ohio University-Main Campus in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Laura Baessler at (513) 529-6132. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, Vendor personnel credentials, Vendor's references, Services being offered, Vendor's compliance with terms and conditions, Presentation and/or interview, Responses to requested service..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ohio University-Main Campus?
All active and historical solicitations from Ohio University-Main Campus are tracked and searchable. As a higher ed agency, Ohio University-Main Campus regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Offering Form, W-9, references, non-collusion affidavit, insurance certificate, signed addenda. Review the full document from Ohio University-Main Campus for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oxford, OH. Review the full solicitation for detailed scope requirements.