Miami University Request for Proposal - Financial Aid Management System 2025
Ohio University-Main CampusHigher Ed · Athens, OH- Due
- Oct 29, 2025
- Deadline passed
- Posted
- Sep 29, 2025
- Contract term
- 3 years
- Primary contact
- Scott Smith
- (513) 529-9204
The 30-second brief
Miami University seeks proposals from qualified vendors to provide a comprehensive Financial Aid Management (FAM) solution to be implemented in parallel with the university's wider Workday Student implementation. The project includes software configuration, professional and consulting services, automated packaging and disbursement, SAP and COA calculations, integration with Workday ERP and Slate CRM, student portals, and ongoing support. Proposals are due by October 29, 2025, with vendor inquiries due by October 8, 2025. The contract term includes implementation leading to a Fall 2026 launch, with successive contract extensions not to exceed 36 months.
Qualifications and alignment with requirements, Vendor personnel credentials, Vendor's references, Services being offered by the Vendor, Vendor's compliance with terms and conditions, Presentation and/or interview, Responses to requested service scenarios, Value-added Services offered by the Vendor Sustainability Questionnaire
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Summary
Miami University seeks proposals from qualified vendors to provide a comprehensive Financial Aid Management (FAM) solution to be implemented in parallel with the university's wider Workday Student implementation.
The project includes software configuration, professional and consulting services, automated packaging and disbursement, SAP and COA calculations, integration with Workday ERP and Slate CRM, student portals, and ongoing support. Proposals are due by October 29, 2025, with vendor inquiries due by October 8, 2025. The contract term includes implementation leading to a Fall 2026 launch, with successive contract extensions not to exceed 36 months.
EVALUATION CRITERIA
8- Qualifications and alignment with requirements
- Vendor personnel credentials
- Vendor's references
- Services being offered by the Vendor
- Vendor's compliance with terms and conditions
- Presentation and/or interview
- Responses to requested service scenarios
- Value-added Services offered by the Vendor Sustainability Questionnaire
- Submit to
- https://miamiu-ohiousourcing.ionwave.net/Login.aspx
- Scope location
- Oxford, OH
- Reported agency
- Miami University
Questions about this RFP
How do I respond to this RFP from Ohio University-Main Campus?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2025. Submissions should be delivered to: https://miamiu-ohiousourcing.ionwave.net/Login.aspx. For questions, contact Scott Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ohio University-Main Campus in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott Smith at (513) 529-9204. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and alignment with requirements, Vendor personnel credentials, Vendor's references, Services being offered by the Vendor, Vendor's compliance with terms and conditions, Presentation and..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ohio University-Main Campus?
All active and historical solicitations from Ohio University-Main Campus are tracked and searchable. As a higher ed agency, Ohio University-Main Campus regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Ohio University-Main Campus for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oxford, OH. Review the full solicitation for detailed scope requirements.