Miami University-Oxford - AI Consulting to Adapt SIGHT AI Tools for Small and Medium-Sized Manufacturers - RFP 1120262502 - 2026
Miami University-OxfordHigher Ed · Oxford, OH- Due
- Dec 7, 2026
- 24 days left
- Posted
- Nov 11, 2026
- Contract term
- 2 years
- Primary contact
- Jessie Laybourne-Ross
- (513) 529-0175
The 30-second brief
Miami University-Oxford is seeking proposals for AI consulting services to support the SIGHT AI tools for small and medium-sized manufacturers (SMEs) under WSIC Track 3. The scope includes reviewing existing AI tools like the chatbot with RAG and VR training, interviewing SMEs, recommending new features, roadmap development, deployment options, safety controls, evaluation methods, and conducting SME workshops. The contract term spans from July 1, 2027 to June 30, 2029, contingent on BWC grant funding. Proposals are due by December 7, 2026, at 3:00 PM EST, with written inquiries due by November 20, 2026. Evaluation criteria encompass supplier qualifications, personnel credentials, references, service offerings, cost, Ohio presence, and WSIC grant alignment.
Kick-off meeting and work plan, Assessment of the SIGHT AI tools, SME needs report, Deployment options report, Feature roadmap for SMEs, Safety and evaluation recommendations, SME workshops and a workshop report, Final report and briefing
Qualifications, supplier personnel credentials, supplier's references, services being offered, compliance with terms and conditions, presentation/interview, responses to service scenarios, sustainability questionnaire, proposed cost compared with quality, Ohio presence, ability to meet WSIC grant requirements, experience with AI projects for manufacturers and SMEs, scale-up ability
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Summary
Miami University-Oxford is seeking proposals for AI consulting services to support the SIGHT AI tools for small and medium-sized manufacturers (SMEs) under WSIC Track 3.
The scope includes reviewing existing AI tools like the chatbot with RAG and VR training, interviewing SMEs, recommending new features, roadmap development, deployment options, safety controls, evaluation methods, and conducting SME workshops. The contract term spans from July 1, 2027 to June 30, 2029, contingent on BWC grant funding. Proposals are due by December 7, 2026, at 3:00 PM EST, with written inquiries due by November 20, 2026. Evaluation criteria encompass supplier qualifications, personnel credentials, references, service offerings, cost, Ohio presence, and WSIC grant alignment.
EVALUATION CRITERIA
13- Qualifications
- Supplier personnel credentials
- Supplier's references
- Services being offered
- Compliance with terms and conditions
- Presentation/interview
- Responses to service scenarios
- Sustainability questionnaire
- Proposed cost compared with quality
- Ohio presence
- Ability to meet WSIC grant requirements
- Experience with AI projects for manufacturers and SMEs
- Scale-up ability
REQUIRED DELIVERABLES
8- Kick-off meeting and work plan
- Assessment of the SIGHT AI tools
- SME needs report
- Deployment options report
- Feature roadmap for SMEs
- Safety and evaluation recommendations
- SME workshops and a workshop report
- Final report and briefing
REQUIRED ATTACHMENTS
5- Proposal Offering Form
- References
- Exceptions list
- Cost proposal
- Certifications for grant requirements
- Submit to
- https://miamiu-ohiousourcing.ionwave.net/Login.aspx
- Scope location
- Oxford, OH
- Reported agency
- Miami University
Questions about this RFP
How do I respond to this RFP from Miami University-Oxford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://miamiu-ohiousourcing.ionwave.net/Login.aspx. For questions, contact Jessie Laybourne-Ross.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Miami University-Oxford in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessie Laybourne-Ross at (513) 529-0175. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Kick-off meeting and work plan, Assessment of the SIGHT AI tools, SME needs report, Deployment options report, Feature roadmap for SMEs, Safety and evaluation recommendations, SME workshops and a workshop report, Final report and briefing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, supplier personnel credentials, supplier's references, services being offered, compliance with terms and conditions, presentation/interview, responses to service scenarios, sustainabil..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Miami University-Oxford?
All active and historical solicitations from Miami University-Oxford are tracked and searchable. As a higher ed agency, Miami University-Oxford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 7, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Offering Form, references, exceptions list, cost proposal, certifications for grant requirements. Review the full document from Miami University-Oxford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oxford, OH. Review the full solicitation for detailed scope requirements.
