Merrimack Valley Planning Commission 2026-27 Essex County Cooperative Road Salt Bid
Merrimack Valley MPOMPO · Haverhill, MA- Due
- Sep 21, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Patrick Reed
- (978) 374-0519
The 30-second brief
The Merrimack Valley Planning Commission (MVPC) is soliciting sealed bids for the 2026-27 Essex County Cooperative Road Salt Bid on behalf of 28 participating municipalities. The procurement covers estimated quantities of 79,050 tons of Rock Salt, 2,000 tons of Solar Salt, and 530 bags (100 lb.) of Calcium Chloride. The contract term is for one year, commencing November 1, 2026, and expiring October 31, 2027. Bidders must provide guaranteed delivery within 48 hours of request, or 24 hours in declared emergencies. Requirements include a 5% bid bond, proof of insurance (A.M. Best rating A+, XII or higher), and compliance with ASTM 632-12 standards. Bids are due by 12:00 P.M. on September 21, 2026, with a question deadline of September 9, 2026.
Bid Pricing Sheet (Appendix B), Non-Collusion and Tax Compliance Form (Appendix C), Material Certifications (Appendix D), References (Appendix E)
Lowest cost for each line item of road salt from responsive and responsible bidders.
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Summary
The Merrimack Valley Planning Commission (MVPC) is soliciting sealed bids for the 2026-27 Essex County Cooperative Road Salt Bid on behalf of 28 participating municipalities.
The procurement covers estimated quantities of 79,050 tons of Rock Salt, 2,000 tons of Solar Salt, and 530 bags (100 lb.) of Calcium Chloride. The contract term is for one year, commencing November 1, 2026, and expiring October 31, 2027. Bidders must provide guaranteed delivery within 48 hours of request, or 24 hours in declared emergencies. Requirements include a 5% bid bond, proof of insurance (A.M. Best rating A+, XII or higher), and compliance with ASTM 632-12 standards. Bids are due by 12:00 P.M. on September 21, 2026, with a question deadline of September 9, 2026.
EVALUATION CRITERIA
Lowest cost for each line item of road salt from responsive and responsible bidders.
REQUIRED DELIVERABLES
4- Bid Pricing Sheet (Appendix B)
- Non-Collusion and Tax Compliance Form (Appendix C)
- Material Certifications (Appendix D)
- References (Appendix E)
REQUIRED ATTACHMENTS
6- Appendix A
- Appendix B
- Appendix C
- Appendix D
- Appendix E
- Appendix F
- Submit to
- Merrimack Valley Planning Commission, 160 Main Street, Haverhill, MA 01830
- Scope location
- Haverhill, MA
- Reported agency
- Merrimack Valley Planning Commission
Questions about this IFB
How do I respond to this IFB from Merrimack Valley MPO?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Merrimack Valley Planning Commission, 160 Main Street, Haverhill, MA 01830. For questions, contact Patrick Reed.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Merrimack Valley MPO in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick Reed at (978) 374-0519. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Pricing Sheet (Appendix B), Non-Collusion and Tax Compliance Form (Appendix C), Material Certifications (Appendix D), References (Appendix E). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest cost for each line item of road salt from responsive and responsible bidders." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Merrimack Valley MPO?
All active and historical solicitations from Merrimack Valley MPO are tracked and searchable. As a mpo agency, Merrimack Valley MPO regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, Appendix B, Appendix C, Appendix D, Appendix E, Appendix F. Review the full document from Merrimack Valley MPO for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Haverhill, MA. Review the full solicitation for detailed scope requirements.