Merrillville Community School Corporation Phone System Upgrade Bid 2025
Merrillville Community SchoolSchool · Merrillville, IN- Due
- Nov 21, 2025
- Deadline passed
- Posted
- Oct 27, 2025
- Primary contact
- Steven J. Kerr
- (219) 650-5355
The 30-second brief
Merrillville Community School Corporation is soliciting bids for a phone system upgrade, specifically a comprehensive migration and upgrade of their existing Cisco Unified Communications environment to the latest supported major version, Cisco Unified Communications Manager (CUCM) 15.x.
Detailed Project Plan and Rollback Strategy (Pre-implementation), Post-Migration Test Plan and Sign-off documentation, Updated "As-Built" Network Diagram and Configuration Documentation, Confirmation of CUCM 15.x Smart Licensing compliance, Evidence of successful VMware ESXi/Dell Host firmware upgrade (if applicable), InformaCast Fusion Configuration and Testing Report, VG400 Gateway Configuration and Deployment Report, Knowledge Transfer sign-off sheet
Lowest responsible bidder, permanent place of business, suitable financial status, appropriate technical expertise (Cisco Gold/Premier Partner status, proof of CUCM migrations, Cisco CCNP Collaboration certification)
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Summary
Merrillville Community School Corporation is soliciting bids for a phone system upgrade, specifically a comprehensive migration and upgrade of their existing Cisco Unified Communications environment to the latest supported major version, Cisco Unified Communications Manager (CUCM) 15.x.
EVALUATION CRITERIA
Lowest responsible bidder, permanent place of business, suitable financial status, appropriate technical expertise (Cisco Gold/Premier Partner status, proof of CUCM migrations, Cisco CCNP Collaboration certification)
REQUIRED DELIVERABLES
8- Detailed Project Plan and Rollback Strategy (Pre-implementation)
- Post-Migration Test Plan and Sign-off documentation
- Updated "As-Built" Network Diagram and Configuration Documentation
- Confirmation of CUCM 15.x Smart Licensing compliance
- Evidence of successful VMware ESXi/Dell Host firmware upgrade (if applicable)
- InformaCast Fusion Configuration and Testing Report
- VG400 Gateway Configuration and Deployment Report
- Knowledge Transfer sign-off sheet
REQUIRED ATTACHMENTS
3- Bill of Materials (BOM)
- Detailed Scope of Work (SOW)
- Licensing Options (Mandatory)
- Submit to
- 6701 Delaware Street, Merrillville, Indiana 46410
- Scope location
- Merrillville, Indiana
- Reported agency
- Merrillville Community School Corporation
Questions about this BID
How do I respond to this Bid from Merrillville Community School?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 21, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 6701 Delaware Street, Merrillville, Indiana 46410. For questions, contact Steven J. Kerr.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Merrillville Community School in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steven J. Kerr at (219) 650-5355. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed Project Plan and Rollback Strategy (Pre-implementation), Post-Migration Test Plan and Sign-off documentation, Updated "As-Built" Network Diagram and Configuration Documentation, Confirmation of CUCM 15.x Smart Licensing compliance, Evidence of successful VMware ESXi/Dell Host firmware upgra. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder, permanent place of business, suitable financial status, appropriate technical expertise (Cisco Gold/Premier Partner status, proof of CUCM migrations, Cisco CCNP Collaboratio..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Merrillville Community School?
All active and historical solicitations from Merrillville Community School are tracked and searchable. As a school agency, Merrillville Community School regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bill of Materials (BOM), Detailed Scope of Work (SOW), Licensing Options (Mandatory). Review the full document from Merrillville Community School for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Merrillville, Indiana. Review the full solicitation for detailed scope requirements.