Memphis-Shelby Airport Authority - Fuel and Facilities Management and Maintenance Services - RFP Number 26-0009 (2026)
Memphis Shelby County Airport AuthorityAirport Authority · Memphis, TN- Due
- Feb 26, 2026
- Deadline passed
- Posted
- Jan 13, 2026
- Contract term
- 5 years
- Primary contact
- Tisha Young
- (901) 922-8012
The 30-second brief
The Memphis-Shelby County Airport Authority is seeking a qualified rental car facility management company to provide operating, management, and maintenance services for the MEM Consolidated Rental Car Facilities (CONRAC) and Quick Turns Area Facility (QTA). The scope includes routine and preventative maintenance, repairs, equipment upkeep, cleaning, trash handling, snow and ice removal, and coordination of fuel, lubricant, and car wash fluid deliveries. Vendors must have a minimum of 7 years of experience managing a CONRAC facility with multiple car wash and fueling equipment systems. The contract term is 5 years with an optional 2-year extension. Submissions are due by February 26, 2026, with a pre-proposal meeting scheduled for January 28, 2026. A proposal bond of $5,000 and a 15% Small Business Participation Program (SBPP) goal apply.
Demonstrated ability, Experience with similar size and type of facility and complexity of Memphis International Airport, Oral Presentations, Quality of work plan, Response of references, Responsiveness, organization, and clarity of the submittal
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Summary
The Memphis-Shelby County Airport Authority is seeking a qualified rental car facility management company to provide operating, management, and maintenance services for the MEM Consolidated Rental Car Facilities (CONRAC) and Quick Turns Area Facility (QTA).
The scope includes routine and preventative maintenance, repairs, equipment upkeep, cleaning, trash handling, snow and ice removal, and coordination of fuel, lubricant, and car wash fluid deliveries. Vendors must have a minimum of 7 years of experience managing a CONRAC facility with multiple car wash and fueling equipment systems. The contract term is 5 years with an optional 2-year extension. Submissions are due by February 26, 2026, with a pre-proposal meeting scheduled for January 28, 2026. A proposal bond of $5,000 and a 15% Small Business Participation Program (SBPP) goal apply.
EVALUATION CRITERIA
Demonstrated ability, Experience with similar size and type of facility and complexity of Memphis International Airport, Oral Presentations, Quality of work plan, Response of references, Responsiveness, organization, and clarity of the submittal
REQUIRED ATTACHMENTS
4- SBPP Assurance Statement/Letter of Intent
- Respondent SBE Goals Accomplishment Statement
- Small Business Participation Plan (SBPP) Respondent's List
- Proposal Bond
- Submit to
- https://procurement.opengov.com/portal/flymemphis
- Duration
- 84 months
- Scope location
- Memphis, TN
- Reported agency
- Memphis-Shelby Airport Authority
Questions about this RFQ
How do I respond to this RFQ from Memphis Shelby County Airport Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 26, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/flymemphis. For questions, contact Tisha Young.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Memphis Shelby County Airport Authority in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tisha Young at (901) 922-8012. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated ability, Experience with similar size and type of facility and complexity of Memphis International Airport, Oral Presentations, Quality of work plan, Response of references, Responsivenes..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Memphis Shelby County Airport Authority?
All active and historical solicitations from Memphis Shelby County Airport Authority are tracked and searchable. As a airport authority agency, Memphis Shelby County Airport Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: SBPP Assurance Statement/Letter of Intent, Respondent SBE Goals Accomplishment Statement, Small Business Participation Plan (SBPP) Respondent's List, Proposal Bond. Review the full document from Memphis Shelby County Airport Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Memphis, TN. Review the full solicitation for detailed scope requirements.