Medford School District Fire Alarm Testing & Inspections ITB 26-00-17 2026
Medford School District 549School · Medford, OR- Due
- Mar 5, 2026
- Deadline passed
- Posted
- Feb 18, 2026
- Contract term
- 3 years
- Primary contact
- Pam Thoren
- (541) 842-1118
The 30-second brief
Medford School District is soliciting bids for a multi-year contract (3-5 years) for district-wide fire alarm system testing, inspection, and smoke detector cleaning. Bids are due March 5, 2026.
Annual testing of initiating devices, Functional test of notification appliances, Annual smoke detector cleaning, Electronic and hard copy reports
Lowest bid
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Summary
Medford School District is soliciting bids for a multi-year contract (3-5 years) for district-wide fire alarm system testing, inspection, and smoke detector cleaning. Bids are due March 5, 2026.
EVALUATION CRITERIA
Lowest bid
REQUIRED DELIVERABLES
4- Annual testing of initiating devices
- Functional test of notification appliances
- Annual smoke detector cleaning
- Electronic and hard copy reports
REQUIRED ATTACHMENTS
7- Proposal Form
- Bid Form
- Exhibit B Certificate of Compliance with Tax Laws
- Signature Page
- Performance Bond and Labor-Material Payment Bond evidence
- First-Tier Subcontractor Disclosure Form
- Bid Bond
REQUIRED STAFFING
Skilled labor
- Submit to
- 900 Kenyon St. Medford, OR 97501
- Scope location
- Medford, OR
- Reported agency
- Medford School District
Questions about this ITB
How do I respond to this ITB from Medford School District 549?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 900 Kenyon St. Medford, OR 97501. For questions, contact Pam Thoren.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Medford School District 549 in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Pam Thoren at (541) 842-1118. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Skilled labor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual testing of initiating devices, Functional test of notification appliances, Annual smoke detector cleaning, Electronic and hard copy reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Medford School District 549?
All active and historical solicitations from Medford School District 549 are tracked and searchable. As a school agency, Medford School District 549 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Bid Form, Exhibit B Certificate of Compliance with Tax Laws, Signature Page, Performance Bond and Labor-Material Payment Bond evidence, First-Tier Subcontractor Disclosure Form, Bid Bon. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Medford School District 549 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Medford, OR. Review the full solicitation for detailed scope requirements.