Medford School District Abraham Lincoln Elementary Track Project RFP 26-11-18 - 2026
Medford School District 549School · Medford, OR- Due
- Mar 12, 2026
- Deadline passed
- Posted
- Feb 18, 2026
- Primary contact
- Pam Thoren
- (541) 842-1118
The 30-second brief
The Medford School District is seeking proposals for the Abraham Lincoln Elementary Track Project, located at 3101 McLoughlin Dr, Medford, OR 97504. The scope of work includes cleaning and patching existing cracks, lifting areas with significant settling, adding C-SS1 bonding oil if necessary, and overlaying 2.5 inches of "Class C" asphalt compacted on the existing 8ft wide track including access paths, covering roughly 19,000 sq ft. Bids are due no later than March 12, 2026, at 2:00 p.m. at 900 Kenyon St., Medford, OR 97501. A non-mandatory pre-bid meeting will be held on February 26, 2026, at 9:00 a.m. at the school site. Questions and protests are due by March 6, 2026, at 2:00 p.m. Contractors must hold an Oregon Construction Contractors Board license, maintain a public works bond, pay prevailing wages under the Oregon BOLI rate schedule, and submit a 10% bid bond. Evaluation criteria cover capability, project approach and staffing level, past performance, references, and project pricing.
Capability to perform services 25 Points, Project approach and staffing level 25 Points, Performance history on past projects 15 Points, References of other clients served 10 Points, Project Pricing 25 Points
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Summary
The Medford School District is seeking proposals for the Abraham Lincoln Elementary Track Project, located at 3101 McLoughlin Dr, Medford, OR 97504.
The scope of work includes cleaning and patching existing cracks, lifting areas with significant settling, adding C-SS1 bonding oil if necessary, and overlaying 2.5 inches of "Class C" asphalt compacted on the existing 8ft wide track including access paths, covering roughly 19,000 sq ft. Bids are due no later than March 12, 2026, at 2:00 p.m. at 900 Kenyon St., Medford, OR 97501. A non-mandatory pre-bid meeting will be held on February 26, 2026, at 9:00 a.m. at the school site. Questions and protests are due by March 6, 2026, at 2:00 p.m. Contractors must hold an Oregon Construction Contractors Board license, maintain a public works bond, pay prevailing wages under the Oregon BOLI rate schedule, and submit a 10% bid bond. Evaluation criteria cover capability, project approach and staffing level, past performance, references, and project pricing.
EVALUATION CRITERIA
5- Capability to perform services 25 Points
- Project approach and staffing level 25 Points
- Performance history on past projects 15 Points
- References of other clients served 10 Points
- Project Pricing 25 Points
REQUIRED ATTACHMENTS
7- Bid Form
- Proposal Form
- Certificate of Compliance with Tax Laws
- Signature Page
- Performance Bond and Labor-Material Payment Bond
- First-Tier Subcontractor Disclosure Form
- Bid bond
- Submit to
- 900 Kenyon St., Medford, OR 97501
- Scope location
- Medford, OR
- Projected sq ft
- 19,000 sq ft
- Reported agency
- Medford School District
Questions about this RFP
How do I respond to this RFP from Medford School District 549?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 12, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 900 Kenyon St., Medford, OR 97501. For questions, contact Pam Thoren.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Medford School District 549 in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Pam Thoren at (541) 842-1118. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Capability to perform services 25 Points, Project approach and staffing level 25 Points, Performance history on past projects 15 Points, References of other clients served 10 Points, Project Pricing 2..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Medford School District 549?
All active and historical solicitations from Medford School District 549 are tracked and searchable. As a school agency, Medford School District 549 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Proposal Form, Certificate of Compliance with Tax Laws, Signature Page, Performance Bond and Labor-Material Payment Bond, First-Tier Subcontractor Disclosure Form, bid bond. Review the full document from Medford School District 549 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Medford, OR. The total projected area is 19000 sq ft. Review the full solicitation for detailed scope requirements.