Marion County Public Schools - District-wide VOIP Telephone System RFP - 2026
Marion County School DistrictSchool · Lebanon, KY- Due
- Dec 1, 2026
- 18 days left
- Posted
- Oct 28, 2026
- Contract term
- 5 years
- Primary contact
- Rebecca Emmons
- (255) 692-2628
The 30-second brief
Marion County Public Schools is seeking proposals from qualified vendors to provide an On-Premises or hosted Voice over Internet Protocol (VOIP) telephone system solution for the entire district. The scope includes migrating from PRI circuits to SIP trunks, supporting approximately 389 total phones across 11 school and non-instructional facilities in Lebanon, Kentucky, ensuring 9-1-1 notification compliance with Kari's Law and Ray Baum's Act, and providing management software, warranties, installation, and training. Proposals are due by December 1, 2026, at 10:30am, submitted via email or delivered to the Central Office. Bids shall be considered firm for 90 days after the due date, and the project includes a preferred 5-year support maintenance contract with options for expansion.
On-Premises or hosted VOIP telephone system, SIP trunks, 389 total phones, Management software, 5-year support maintenance contract, Training plan
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Summary
Marion County Public Schools is seeking proposals from qualified vendors to provide an On-Premises or hosted Voice over Internet Protocol (VOIP) telephone system solution for the entire district.
The scope includes migrating from PRI circuits to SIP trunks, supporting approximately 389 total phones across 11 school and non-instructional facilities in Lebanon, Kentucky, ensuring 9-1-1 notification compliance with Kari's Law and Ray Baum's Act, and providing management software, warranties, installation, and training. Proposals are due by December 1, 2026, at 10:30am, submitted via email or delivered to the Central Office. Bids shall be considered firm for 90 days after the due date, and the project includes a preferred 5-year support maintenance contract with options for expansion.
REQUIRED DELIVERABLES
6- On-Premises or hosted VOIP telephone system
- SIP trunks
- 389 total phones
- Management software
- 5-year support maintenance contract
- Training plan
REQUIRED ATTACHMENTS
4- Formal proposal
- Appendix A: Bid Signature Sheet
- Completed checklists from Section VI. VOIP Phone System Features
- Equipment and costs spreadsheets from Section X
- Submit to
- [email protected] or 755 E. Main St. Lebanon, KY 40033
- Scope location
- Lebanon, KY
- Reported agency
- Marion County Public Schools
Questions about this RFP
How do I respond to this RFP from Marion County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or 755 E. Main St. Lebanon, KY 40033. For questions, contact Rebecca Emmons.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Marion County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rebecca Emmons at (255) 692-2628. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: On-Premises or hosted VOIP telephone system, SIP trunks, 389 total phones, Management software, 5-year support maintenance contract, Training plan. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Marion County School District?
All active and historical solicitations from Marion County School District are tracked and searchable. As a school agency, Marion County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: formal proposal, Appendix A: Bid Signature Sheet, completed checklists from Section VI. VOIP Phone System Features, equipment and costs spreadsheets from Section X. Review the full document from Marion County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lebanon, KY. Review the full solicitation for detailed scope requirements.
