Maquoketa School District Printing Copying Maintenance RFP 2026
Maquoketa Community School DistrictSchool · Maquoketa, IA- Due
- Feb 23, 2026
- Deadline passed
- Posted
- Jan 28, 2026
- Contract term
- 5 years
- Primary contact
- Dustin Cogan
The 30-second brief
Maquoketa Community School District is seeking proposals for printing, copying, and maintenance services for devices across its four buildings. The district will award a five-year contract to a single provider for all requested devices and services, with an average monthly volume of 160,000 copies.
New (non-refurbished) equipment, Network-connected, Centrally managed devices, Enclosed specifications, Pricing spreadsheet, Device specifications, Signature page, Pricing form
Best fulfills or exceeds requirements, deemed in the best interests of the School District, lowest responsible bid
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Summary
Maquoketa Community School District is seeking proposals for printing, copying, and maintenance services for devices across its four buildings. The district will award a five-year contract to a single provider for all requested devices and services, with an average monthly volume of 160,000 copies.
EVALUATION CRITERIA
3- Best fulfills or exceeds requirements
- Deemed in the best interests of the School District
- Lowest responsible bid
REQUIRED DELIVERABLES
8- New (non-refurbished) equipment
- Network-connected
- Centrally managed devices
- Enclosed specifications
- Pricing spreadsheet
- Device specifications
- Signature page
- Pricing form
REQUIRED ATTACHMENTS
3- Checklist of required documents
- Enclosed specifications
- Spreadsheet
- Submit to
- Email to [email protected] or delivered
- Duration
- 60 months
- Scope location
- Maquoketa, IA
- Reported agency
- Maquoketa School District
Questions about this RFP
How do I respond to this RFP from Maquoketa Community School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Email to [email protected] or delivered. For questions, contact Dustin Cogan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Maquoketa Community School District in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dustin Cogan. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New (non-refurbished) equipment, Network-connected, Centrally managed devices, Enclosed specifications, Pricing spreadsheet, Device specifications, Signature page, Pricing form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best fulfills or exceeds requirements, deemed in the best interests of the School District, lowest responsible bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Maquoketa Community School District?
All active and historical solicitations from Maquoketa Community School District are tracked and searchable. As a school agency, Maquoketa Community School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Checklist of required documents, enclosed specifications, spreadsheet. Review the full document from Maquoketa Community School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Maquoketa, IA. Review the full solicitation for detailed scope requirements.