Madison-Oneida BOCES Digital Printers Kyocera & RICOH IFB 26-09-001 2026
Madison Oneida Boces-Practical Nursing ProgramHigher Ed · Verona, NY- Due
- Sep 15, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 1 year
- Primary contact
- Cherie Spraker
- (315) 361-5822
The 30-second brief
The Madison-Oneida Board of Cooperative Educational Services (BOCES) is soliciting bids under IFB 26-09-001 for the outright purchase of Kyocera and RICOH brand digital printers and related technical support services. The procurement is on behalf of Madison-Oneida BOCES and up to 54 participating school districts within the Mohawk Regional Information Center (MORIC) region. Requirements include a 48-month warranty with all parts and labor, guaranteed one-hour call back, and four-hour on-site response. Printers must be networkable with duplexing and built-in print management and data security software. Bidders must submit two hard copies and one electronic copy (Excel matrix) by September 15, 2026. The contract term is scheduled from October 2, 2026, through September 30, 2027.
Two hard copies of bid, One electronic copy of Excel matrix, Signed certifications and agreement, Manufacturer authorization certificate, Five references
Lowest Responsive and Responsible Bidder, line-by-line or category basis
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Summary
The Madison-Oneida Board of Cooperative Educational Services (BOCES) is soliciting bids under IFB 26-09-001 for the outright purchase of Kyocera and RICOH brand digital printers and related technical support services.
The procurement is on behalf of Madison-Oneida BOCES and up to 54 participating school districts within the Mohawk Regional Information Center (MORIC) region. Requirements include a 48-month warranty with all parts and labor, guaranteed one-hour call back, and four-hour on-site response. Printers must be networkable with duplexing and built-in print management and data security software. Bidders must submit two hard copies and one electronic copy (Excel matrix) by September 15, 2026. The contract term is scheduled from October 2, 2026, through September 30, 2027.
EVALUATION CRITERIA
Lowest Responsive and Responsible Bidder, line-by-line or category basis
REQUIRED DELIVERABLES
5- Two hard copies of bid
- One electronic copy of Excel matrix
- Signed certifications and agreement
- Manufacturer authorization certificate
- Five references
REQUIRED ATTACHMENTS
7- Bid Form - Matrix
- Part D: Bid Form and Certifications
- Agreement
- Certification of Non-Collusion
- Iran Divestment Act Certification
- Uyghur Forced Labor Prevention Act Certification
- Sexual Harassment Prevention Certification
- Submit to
- Cooperative Bidding Office, District Office Building, Madison-Oneida BOCES, 4937 Spring Rd, Verona, NY 13478
- Duration
- 12 months
- Scope location
- Verona, NY
- Reported agency
- Madison-Oneida BOCES
Questions about this IFB
How do I respond to this IFB from Madison Oneida Boces-Practical Nursing Program?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Cooperative Bidding Office, District Office Building, Madison-Oneida BOCES, 4937 Spring Rd, Verona, NY 13478. For questions, contact Cherie Spraker.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Madison Oneida Boces-Practical Nursing Program in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cherie Spraker at (315) 361-5822. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two hard copies of bid, One electronic copy of Excel matrix, Signed certifications and agreement, Manufacturer authorization certificate, Five references. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Responsive and Responsible Bidder, line-by-line or category basis" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Madison Oneida Boces-Practical Nursing Program?
All active and historical solicitations from Madison Oneida Boces-Practical Nursing Program are tracked and searchable. As a higher ed agency, Madison Oneida Boces-Practical Nursing Program regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form - Matrix, Part D: Bid Form and Certifications, Agreement, Certification of Non-Collusion, Iran Divestment Act Certification, Uyghur Forced Labor Prevention Act Certification, Sexual Harassmen. Review the full document from Madison Oneida Boces-Practical Nursing Program for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Verona, NY. Review the full solicitation for detailed scope requirements.