Madison County Transfer Station Wood Waste Chipping RFQ 260904
Madison CountyCounty · Madison County, VA- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Sep 4, 2026
- Primary contact
- Moonie Frazier
- (540) 661-2106
The 30-second brief
Madison County is soliciting quotes under RFQ 260904 for wood waste chipping and grinding services at the Madison County Transfer Station located at 4592 Shelby Road, Madison, VA. The scope of work includes grinding all woody debris at the drop-off area and transporting all resulting byproducts off County property. Quotes must be all-inclusive of mobilization, labor, transportation, and demobilization costs. This is a non-professional services contract governed by the County's Procurement Policy. Submissions are due by September 18, 2026, via hand delivery to 414 N. Main St. or email to Moonie Frazier. Evaluation will be based on a combination of quality, price, and specifications, with a preference for local vendors.
All responses shall adhere to the County’s procurement policy and procedures included in Appendix A of the County’s Procurement Policy (General Terms and Conditions for Non-Professional Services Contracts). Appendix A is included as an attachment to this RFQ.
Overall combination of quality, price and requirements/specifications; local vendor preference
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Summary
Madison County is soliciting quotes under RFQ 260904 for wood waste chipping and grinding services at the Madison County Transfer Station located at 4592 Shelby Road, Madison, VA. The scope of work includes grinding all woody debris at the drop-off area and transporting all resulting byproducts off County property.
Quotes must be all-inclusive of mobilization, labor, transportation, and demobilization costs. This is a non-professional services contract governed by the County's Procurement Policy. Submissions are due by September 18, 2026, via hand delivery to 414 N. Main St. or email to Moonie Frazier. Evaluation will be based on a combination of quality, price, and specifications, with a preference for local vendors.
EVALUATION CRITERIA
Overall combination of quality, price and requirements/specifications; local vendor preference
REQUIRED DELIVERABLES
All responses shall adhere to the County’s procurement policy and procedures included in Appendix A of the County’s Procurement Policy (General Terms and Conditions for Non-Professional Services Contracts). Appendix A is included as an attachment to this RFQ.
REQUIRED ATTACHMENTS
Appendix A (General Terms and Conditions for Non-Professional Services Contracts)
- Submit to
- 414 N. Main St., Madison, VA 22727 or [email protected]
- Scope location
- Madison, VA
Questions about this RFQ
How do I respond to this RFQ from Madison County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 414 N. Main St., Madison, VA 22727 or [email protected]. For questions, contact Moonie Frazier.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Madison County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Moonie Frazier at (540) 661-2106. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: All responses shall adhere to the County’s procurement policy and procedures included in Appendix A of the County’s Procurement Policy (General Terms and Conditions for Non-Professional Services Contracts). Appendix A is included as an attachment to this RFQ.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall combination of quality, price and requirements/specifications; local vendor preference" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Madison County?
All active and historical solicitations from Madison County are tracked and searchable. As a county agency, Madison County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A (General Terms and Conditions for Non-Professional Services Contracts). Review the full document from Madison County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, VA. Review the full solicitation for detailed scope requirements.