Macon County Finance Department - HVAC Subcontracting Services for Macon County Housing Department RFP#03-1039W (2026)
Macon CountyCounty · Macon County, NC- Due
- Dec 2, 2026
- 17 days left
- Posted
- Nov 11, 2026
- Duration
- 7 months
- Primary contact
- Jaclyn Mathis
- (828) 524-1640
The 30-second brief
Macon County Finance Department seeks proposals for heating, venting, and air conditioning (HVAC) subcontracting services for the Macon County Housing Department under RFP#03-1039W. The scope of work includes evaluate, clean and tune (ECT) heating/cooling equipment, diagnose equipment with repairs and parts replacement, and replace non-functioning HVAC equipment with new systems meeting NC Weatherization Installation SWS requirements. Work must comply with ANSI/ACCA standards, Manual J sizing calculations, and 10CFR 440 guidelines in Franklin, North Carolina. Proposals are due by December 2, 2026, at 4:00 P.M. Local Time. Evaluation criteria include Technical Approach/Understanding the Program (30 points), Work Management/Experience of the Firm (30 points), and Cost of Proposal (40 points).
Electric Heat Pump (split), Natural Gas Furnace, Natural Gas Package, Packaged Heat Pump, Vented Space Heater, Fuel Oil Furnace, Propane Vented Space Heater, Fuel Oil Vented Space Heater, Electric Mini Split, Central AC, Propane Furnace, Vented Solid Fuel Oven (Wood/Coal), Unit Natural Gas Boiler
Technical Approach/Understanding the Program (30 points), Work Management/Experience of the Firm (30 points), Cost of Proposal (Time and Materials) (40 points)
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Summary
Macon County Finance Department seeks proposals for heating, venting, and air conditioning (HVAC) subcontracting services for the Macon County Housing Department under RFP#03-1039W. The scope of work includes evaluate, clean and tune (ECT) heating/cooling equipment, diagnose equipment with repairs and parts replacement, and replace non-functioning HVAC equipment with new systems meeting NC Weatherization Installation SWS requirements.
Work must comply with ANSI/ACCA standards, Manual J sizing calculations, and 10CFR 440 guidelines in Franklin, North Carolina. Proposals are due by December 2, 2026, at 4:00 P.M. Local Time. Evaluation criteria include Technical Approach/Understanding the Program (30 points), Work Management/Experience of the Firm (30 points), and Cost of Proposal (40 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
13- Electric Heat Pump (split)
- Natural Gas Furnace
- Natural Gas Package
- Packaged Heat Pump
- Vented Space Heater
- Fuel Oil Furnace
- Propane Vented Space Heater
- Fuel Oil Vented Space Heater
- Electric Mini Split
- Central AC
- Propane Furnace
- Vented Solid Fuel Oven (Wood/Coal)
- Unit Natural Gas Boiler
REQUIRED ATTACHMENTS
signed addenda
- Submit to
- Macon County Finance Department, 5 West Main Street, Franklin, NC 28734
- Scope location
- Franklin, NC
Questions about this RFP
How do I respond to this RFP from Macon County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Macon County Finance Department, 5 West Main Street, Franklin, NC 28734. For questions, contact Jaclyn Mathis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Macon County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jaclyn Mathis at (828) 524-1640. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Electric Heat Pump (split), Natural Gas Furnace, Natural Gas Package, Packaged Heat Pump, Vented Space Heater, Fuel Oil Furnace, Propane Vented Space Heater, Fuel Oil Vented Space Heater, Electric Mini Split, Central AC, Propane Furnace, Vented Solid Fuel Oven (Wood/Coal), Unit Natural Gas Boiler. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Approach/Understanding the Program (30 points), Work Management/Experience of the Firm (30 points), Cost of Proposal (Time and Materials) (40 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Macon County?
All active and historical solicitations from Macon County are tracked and searchable. As a county agency, Macon County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: signed addenda. Review the full document from Macon County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Franklin, NC. Review the full solicitation for detailed scope requirements.
