Macon County Request for Proposals - Veteran's Memorial Park Phase 1 Public WiFi and Security - RFP03-1035W (2026)
Macon CountyCounty · Macon County, NC- Due
- Dec 16, 2026
- 39 days left
- Posted
- Nov 5, 2026
- Contract term
- 1 year
- Primary contact
- Jaclyn Mathis
- (828) 349-2027
The 30-second brief
Macon County Finance Department is requesting proposals for the installation, configuration, and testing of a public and secure WiFi network and video surveillance system for the new 20-court pickleball complex (Phase 1) at Veteran's Memorial Park in Franklin, NC. The scope includes furnishing network equipment, fiber optic cables, switches, PoE nodes, outdoor-rated access points, and cameras using the Ubiquiti UniFi platform. Key dates include a mandatory pre-proposal site walk-through on November 18, 2026, written questions due December 2, 2026, and proposals due by 3:00 p.m. local time on December 16, 2026. Vendors must hold North Carolina licenses including a Security Systems Business License and Low Voltage Electrical License.
U7 Pro Outdoor access points, G6 Pro Bullet cameras, Dream Machine Pro Max, UniFi UPS 2U, Pro XG 8 PoE switches, Rack SFP Aggregation switch, Fiber optic cable, Conduit, Enclosures, And terminations
Ability to complete the project, Capacity to complete the project (staffing and resources), Project timeline and proposed completion date, Qualifications, certifications, and relevant experience, Customer service / service offerings, Long-term sustainability / scalability, Cost
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Summary
Macon County Finance Department is requesting proposals for the installation, configuration, and testing of a public and secure WiFi network and video surveillance system for the new 20-court pickleball complex (Phase 1) at Veteran's Memorial Park in Franklin, NC. The scope includes furnishing network equipment, fiber optic cables, switches, PoE nodes, outdoor-rated access points, and cameras using the Ubiquiti UniFi platform.
Key dates include a mandatory pre-proposal site walk-through on November 18, 2026, written questions due December 2, 2026, and proposals due by 3:00 p.m. local time on December 16, 2026. Vendors must hold North Carolina licenses including a Security Systems Business License and Low Voltage Electrical License.
EVALUATION CRITERIA
9- Ability to complete the project
- Capacity to complete the project (staffing and resources)
- Project timeline and proposed completion date
- Qualifications
- Certifications
- Relevant experience
- Customer service / service offerings
- Long-term sustainability / scalability
- Cost
REQUIRED DELIVERABLES
10- U7 Pro Outdoor access points
- G6 Pro Bullet cameras
- Dream Machine Pro Max
- UniFi UPS 2U
- Pro XG 8 PoE switches
- Rack SFP Aggregation switch
- Fiber optic cable
- Conduit
- Enclosures
- Terminations
REQUIRED ATTACHMENTS
7- Non-Collusion Affidavit
- Request for Proposal Form
- Signed addenda
- North Carolina licenses and registrations documentation
- Liability insurance documentation
- Equipment bill of materials (BOM)
- Pricing quotation
- Submit to
- Macon County Finance Department, 5 West Main Street, Franklin, NC 28734
- Scope location
- Franklin, NC
Questions about this RFP
How do I respond to this RFP from Macon County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Macon County Finance Department, 5 West Main Street, Franklin, NC 28734. For questions, contact Jaclyn Mathis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Macon County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jaclyn Mathis at (828) 349-2027. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: U7 Pro Outdoor access points, G6 Pro Bullet cameras, Dream Machine Pro Max, UniFi UPS 2U, Pro XG 8 PoE switches, Rack SFP Aggregation switch, Fiber optic cable, Conduit, Enclosures, And terminations. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to complete the project, Capacity to complete the project (staffing and resources), Project timeline and proposed completion date, Qualifications, certifications, and relevant experience, Cust..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Macon County?
All active and historical solicitations from Macon County are tracked and searchable. As a county agency, Macon County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, Request for Proposal Form, signed addenda, North Carolina licenses and registrations documentation, liability insurance documentation, equipment bill of materials (BOM), prici. Review the full document from Macon County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Franklin, NC. Review the full solicitation for detailed scope requirements.