Luzerne County - Worker's Compensation Administration Claim Service & Medical Management Service - Ref. #10142026RFPHR (2026)
Luzerne CountyCounty · Wilkes-Barre, PA- Due
- Nov 10, 2026
- 14 days left
- Posted
- Oct 19, 2026
- Contract term
- 1 year
- Primary contact
- Mary Ann Amesbury
- (570) 825-1501
The 30-second brief
Luzerne County is seeking proposals from qualified Workers' Compensation Administrators for claim and medical management services for the effective date of January 1, 2027. The successful third-party administrator (TPA) will provide consulting, operation, and administrative services, review claim forms, establish and maintain estimated reserves, file Bureau forms, maintain claim files, furnish monthly check registers and statistical loss runs, prepare indemnity forecasts, and reprice medical bills. The initial contract term is for one year with two one-year extension options at the County's discretion. Proposals are due by November 10, 2026, at 4:00 PM EST, with questions due by November 4, 2026. Submissions can be made via hard copy to the Luzerne County Purchasing Department or electronically via PennBid. Evaluation criteria include price, reputation, quality, meeting county needs, and past relationship.
Price, reputation of Responder and of its goods and services, quality of the Responder's goods and services, extent to which the goods or services meet the County's needs, Responder's past relationship with the County
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Summary
Luzerne County is seeking proposals from qualified Workers' Compensation Administrators for claim and medical management services for the effective date of January 1, 2027.
The successful third-party administrator (TPA) will provide consulting, operation, and administrative services, review claim forms, establish and maintain estimated reserves, file Bureau forms, maintain claim files, furnish monthly check registers and statistical loss runs, prepare indemnity forecasts, and reprice medical bills. The initial contract term is for one year with two one-year extension options at the County's discretion. Proposals are due by November 10, 2026, at 4:00 PM EST, with questions due by November 4, 2026. Submissions can be made via hard copy to the Luzerne County Purchasing Department or electronically via PennBid. Evaluation criteria include price, reputation, quality, meeting county needs, and past relationship.
EVALUATION CRITERIA
Price, reputation of Responder and of its goods and services, quality of the Responder's goods and services, extent to which the goods or services meet the County's needs, Responder's past relationship with the County
- Submit to
- https://pennbid.bonfirehub.com / Luzerne County Purchasing Department, Penn Place Bldg., Suite 223A, 20 N. Pennsylvania Ave., Wilkes-Barre, PA 18711
- Duration
- 36 months
- Scope location
- Wilkes-Barre, PA
Questions about this RFP
How do I respond to this RFP from Luzerne County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. Submissions should be delivered to: https://pennbid.bonfirehub.com / Luzerne County Purchasing Department, Penn Place Bldg., Suite 223A, 20 N. Pennsylvania Ave., Wilkes-Barre, PA 18711. For questions, contact Mary Ann Amesbury.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Luzerne County in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mary Ann Amesbury at (570) 825-1501. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, reputation of Responder and of its goods and services, quality of the Responder's goods and services, extent to which the goods or services meet the County's needs, Responder's past relationshi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Luzerne County?
All active and historical solicitations from Luzerne County are tracked and searchable. As a county agency, Luzerne County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Luzerne County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wilkes-Barre, PA. Review the full solicitation for detailed scope requirements.