Loudoun County Public Schools - Fresh Bread IFB #I27202 (2026)
Loudoun County Public SchoolsSchool · Ashburn, VA- Due
- Sep 28, 2026
- Deadline passed
- Posted
- Sep 11, 2026
- Contract term
- 1 year
- Primary contact
- Brandon Grayson
- (571) 252-1270
The 30-second brief
The purpose of this Invitation for Bid (IFB) is to solicit bids to establish contracts through competitive sealed bidding with qualified source(s) for the purchase of fresh bread and rolls for the ongoing needs of Loudoun County Public Schools. Items include fresh sandwich bread, hamburger rolls, hot dog rolls, and hoagie rolls complying with USDA school meal requirements, whole grain-rich criteria, and Buy American requirements. Deliveries shall be made on scheduled school operating days between 6:30 a.m. and 2:00 p.m. to LCPS school sites in Ashburn, VA. Sealed bids shall be received until September 28, 2026, at 2:00 PM Eastern Time. An initial one-year contract term with four additional one-year renewal options is anticipated.
Fresh Bread, Sandwich (100% Whole Grain White Wheat, 31 grams per slice, 22 oz loaf, 20 slices per loaf, Quantity 20000 Loaf); Fresh Rolls, Hamburger (100% Whole Grain White Wheat, 57 grams per roll, 8 per pack, Quantity 100000 PKG); Fresh Rolls, Hot Dog (100% Whole Grain White Wheat, 57 grams per roll, 8 per pack, Quantity 8000 PKG); Fresh Rolls, Hoagie (White Wheat Italian, 57 grams per roll, 12 per pack, Quantity 6000 PKG)
Price, qualifications, responsiveness to specifications
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Summary
The purpose of this Invitation for Bid (IFB) is to solicit bids to establish contracts through competitive sealed bidding with qualified source(s) for the purchase of fresh bread and rolls for the ongoing needs of Loudoun County Public Schools.
Items include fresh sandwich bread, hamburger rolls, hot dog rolls, and hoagie rolls complying with USDA school meal requirements, whole grain-rich criteria, and Buy American requirements. Deliveries shall be made on scheduled school operating days between 6:30 a.m. and 2:00 p.m. to LCPS school sites in Ashburn, VA. Sealed bids shall be received until September 28, 2026, at 2:00 PM Eastern Time. An initial one-year contract term with four additional one-year renewal options is anticipated.
EVALUATION CRITERIA
3- Price
- Qualifications
- Responsiveness to specifications
REQUIRED DELIVERABLES
4- Fresh Bread, Sandwich (100% Whole Grain White Wheat, 31 grams per slice, 22 oz loaf, 20 slices per loaf, Quantity 20000 Loaf)
- Fresh Rolls, Hamburger (100% Whole Grain White Wheat, 57 grams per roll, 8 per pack, Quantity 100000 PKG)
- Fresh Rolls, Hot Dog (100% Whole Grain White Wheat, 57 grams per roll, 8 per pack, Quantity 8000 PKG)
- Fresh Rolls, Hoagie (White Wheat Italian, 57 grams per roll, 12 per pack, Quantity 6000 PKG)
REQUIRED ATTACHMENTS
4- Certificate of Insurance
- W9
- Exhibit 1: Vendor Data/Reference Sheet
- Exhibit 2: Anti-Lobbying Certification
- Submit to
- LCPS Electronic Bidding System
- Duration
- 60 months
- Scope location
- Ashburn, VA
Questions about this BID
How do I respond to this Bid from Loudoun County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: LCPS Electronic Bidding System. For questions, contact Brandon Grayson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Loudoun County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandon Grayson at (571) 252-1270. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fresh Bread, Sandwich (100% Whole Grain White Wheat, 31 grams per slice, 22 oz loaf, 20 slices per loaf, Quantity 20000 Loaf); Fresh Rolls, Hamburger (100% Whole Grain White Wheat, 57 grams per roll, 8 per pack, Quantity 100000 PKG); Fresh Rolls, Hot Dog (100% Whole Grain White Wheat, 57 grams per r. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, qualifications, responsiveness to specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Loudoun County Public Schools?
All active and historical solicitations from Loudoun County Public Schools are tracked and searchable. As a school agency, Loudoun County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, W9, Exhibit 1: Vendor Data/Reference Sheet, Exhibit 2: Anti-Lobbying Certification. Review the full document from Loudoun County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ashburn, VA. Review the full solicitation for detailed scope requirements.