Lawrence-Douglas County Housing Authority - Outsourced IT and Managed Services RFP 2026
Lawrence/Douglas county Housing AuthorityLocal Housing Authority · Lawrence, KS- Due
- Oct 22, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Tera Jones McGuire
- (785) 830-2208
The 30-second brief
The Lawrence-Douglas County Housing Authority is seeking proposals from qualified, licensed, and insured entities to provide outsourced information technology and managed services for the Agency. The scope includes network administration, server administration, help desk remote and onsite support, computer inventory and initial assessment, security and business continuity, strategic planning, and software management across 6 locations in Lawrence, Kansas. Technology assets include approximately 35 workstations, 11 resident computer lab computers, 7 Windows servers, 8 Netgear switches, 5 firewalls, and Microsoft 365 licenses. Proposals are due by October 22, 2026, at 4:00 PM CDT. The contract term is an initial 1-year period with options for 2 additional two-year periods, for a maximum total of 5 years.
Proposed Costs (30 points), Demonstrated Understanding of Agency's Requirement and Appropriateness of Technical Approach and Quality of Services Proposed (20 points), Technical Capabilities and Management Plan (20 points), Demonstrated Relevant Experience and Successful Past Performance (20 points), Overall Quality, Professional Appearance, and Organization of Proposal Submitted (10 points)
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Summary
The Lawrence-Douglas County Housing Authority is seeking proposals from qualified, licensed, and insured entities to provide outsourced information technology and managed services for the Agency.
The scope includes network administration, server administration, help desk remote and onsite support, computer inventory and initial assessment, security and business continuity, strategic planning, and software management across 6 locations in Lawrence, Kansas. Technology assets include approximately 35 workstations, 11 resident computer lab computers, 7 Windows servers, 8 Netgear switches, 5 firewalls, and Microsoft 365 licenses. Proposals are due by October 22, 2026, at 4:00 PM CDT. The contract term is an initial 1-year period with options for 2 additional two-year periods, for a maximum total of 5 years.
EVALUATION CRITERIA
Proposed Costs (30 points), Demonstrated Understanding of Agency's Requirement and Appropriateness of Technical Approach and Quality of Services Proposed (20 points), Technical Capabilities and Management Plan (20 points), Demonstrated Relevant Experience and Successful Past Performance (20 points), Overall Quality, Professional Appearance, and Organization of Proposal Submitted (10 points)
REQUIRED ATTACHMENTS
6- Form of Proposal (Attachment A)
- Form HUD-5369-C Certifications and Representations of Offerors
- Profile of Firm Form (Attachment C)
- Reference Information
- Equal Employment Opportunity/Supplier Diversity documentation
- Section 3 Business Preference Documentation (Optional)
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Lawrence, KS
- Reported agency
- Lawrence-Douglas County Housing Authority
Questions about this RFP
How do I respond to this RFP from Lawrence/Douglas county Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Tera Jones McGuire.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lawrence/Douglas county Housing Authority in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tera Jones McGuire at (785) 830-2208. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Costs (30 points), Demonstrated Understanding of Agency's Requirement and Appropriateness of Technical Approach and Quality of Services Proposed (20 points), Technical Capabilities and Manage..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lawrence/Douglas county Housing Authority?
All active and historical solicitations from Lawrence/Douglas county Housing Authority are tracked and searchable. As a local housing authority agency, Lawrence/Douglas county Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form of Proposal (Attachment A), Form HUD-5369-C Certifications and Representations of Offerors, Profile of Firm Form (Attachment C), Reference Information, Equal Employment Opportunity/Supplier Diver. Review the full document from Lawrence/Douglas county Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lawrence, KS. Review the full solicitation for detailed scope requirements.
