Lancaster County - Book Preservation Services - RFP 26-020
Lancaster CountyCounty · Lancaster, PA- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Sep 17, 2026
- Contract term
- 1 year
- Primary contact
- James L Catigano
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Summary
The County of Lancaster is seeking proposals from qualified professional archival conservation, historic book restoration, preservation, and digitization firms to provide restoration and preservation services for approximately fifteen Letter of Attorney book volumes dated 1811–1897.
The scope of work includes professional restoration, preservation, and digitization of historically significant volumes with torn and worn covers at the Lancaster County courthouse. All work must be performed using professional archival and conservation methods that preserve the original historical, physical, evidentiary, and material integrity of each volume. The contract includes a base period of one year with options to extend for two additional one-year periods. Proposals are due by October 22, 2026, at 11:00 AM, with a pre-bid meeting scheduled for October 1, 2026, at 10:00 AM.
- Submit to
- Purchasing Office, 150 North Queen Street, Suite 712, Lancaster, PA 17603 or via www.publicpurchase.com
- Duration
- 36 months
- Scope location
- Lancaster, PA
Questions about this RFP
How do I respond to this RFP from Lancaster County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. Submissions should be delivered to: Purchasing Office, 150 North Queen Street, Suite 712, Lancaster, PA 17603 or via www.publicpurchase.com. For questions, contact James L Catigano.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lancaster County in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James L Catigano. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Lancaster County?
All active and historical solicitations from Lancaster County are tracked and searchable. As a county agency, Lancaster County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Lancaster County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lancaster, PA. Review the full solicitation for detailed scope requirements.