Lake Placid Village Electric Department - Distribution Transformers Procurement - 2026
Village of Lake PlacidCity · Lake Placid, NY- Due
- Nov 12, 2026
- 8 days left
- Posted
- Oct 1, 2026
- Primary contact
- Anita Estling
- (518) 524-7991
The 30-second brief
Lake Placid Village Electric Department seeks sealed bids for the procurement of polemount and padmount single-phase distribution transformers, including conventional pole-mounted units (XFR-110) and loop feed pad-mounted units (XFR-150) in various kVA ratings (5 kVA to 167 kVA). The work involves furnishing and delivering oil-immersed, self-cooled transformers to the Owner's Storage Yard at 77 Powerhouse Lane, Lake Placid, New York. Bids are due by 1:00 PM on November 12, 2026. Evaluation will be based on a total owning cost (T.O.C.) basis incorporating base purchase price, delivery schedule, previous experience, compliance with specifications, and loss evaluation factors of $5.00/Watt for no-load losses and $1.25/Watt for load losses. Bidders must submit one signed original, two copies, and a USB thumb drive containing a PDF copy and completed Excel spreadsheet, accompanied by a Non-Collusive Bid Certificate and manufacturer specifications.
Padmount Single-Phase Loop Feed Distribution Transformers (5 kVA, 75 kVA, 100 kVA, 167 kVA); Polemount Single-Phase Conventional Distribution Transformers (75 kVA, 100 kVA); Instruction books; Manufacturer bulletins and dimension sheets
New purchase price and delivered f.o.b. cost efficiency, electrical information and physical characteristics, delivery schedule, previous experience with manufacturer, previous experience with bidder, compliance with specifications and proposal documents
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Summary
Lake Placid Village Electric Department seeks sealed bids for the procurement of polemount and padmount single-phase distribution transformers, including conventional pole-mounted units (XFR-110) and loop feed pad-mounted units (XFR-150) in various kVA ratings (5 kVA to 167 kVA).
The work involves furnishing and delivering oil-immersed, self-cooled transformers to the Owner's Storage Yard at 77 Powerhouse Lane, Lake Placid, New York. Bids are due by 1:00 PM on November 12, 2026. Evaluation will be based on a total owning cost (T.O.C.) basis incorporating base purchase price, delivery schedule, previous experience, compliance with specifications, and loss evaluation factors of $5.00/Watt for no-load losses and $1.25/Watt for load losses. Bidders must submit one signed original, two copies, and a USB thumb drive containing a PDF copy and completed Excel spreadsheet, accompanied by a Non-Collusive Bid Certificate and manufacturer specifications.
EVALUATION CRITERIA
6- New purchase price and delivered f.o.b. cost efficiency
- Electrical information and physical characteristics
- Delivery schedule
- Previous experience with manufacturer
- Previous experience with bidder
- Compliance with specifications and proposal documents
REQUIRED DELIVERABLES
4- Padmount Single-Phase Loop Feed Distribution Transformers (5 kVA, 75 kVA, 100 kVA, 167 kVA)
- Polemount Single-Phase Conventional Distribution Transformers (75 kVA, 100 kVA)
- Instruction books
- Manufacturer bulletins and dimension sheets
REQUIRED ATTACHMENTS
5- Non-Collusive Bid Certificate
- Proposal Form
- Manufacturer's bulletins and specifications
- Excel spreadsheet on USB thumb drive
- Statement of conformity / exceptions
- Submit to
- Lake Placid Village, Inc., Attn: Anita Estling, 2693 Main Street, Suite 102, Lake Placid, NY 12946
- Scope location
- Lake Placid, NY
- Reported agency
- Lake Placid Village
Questions about this IFB
How do I respond to this IFB from Village of Lake Placid?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Lake Placid Village, Inc., Attn: Anita Estling, 2693 Main Street, Suite 102, Lake Placid, NY 12946. For questions, contact Anita Estling.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Village of Lake Placid in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anita Estling at (518) 524-7991. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Padmount Single-Phase Loop Feed Distribution Transformers (5 kVA, 75 kVA, 100 kVA, 167 kVA); Polemount Single-Phase Conventional Distribution Transformers (75 kVA, 100 kVA); Instruction books; Manufacturer bulletins and dimension sheets. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "New purchase price and delivered f.o.b. cost efficiency, electrical information and physical characteristics, delivery schedule, previous experience with manufacturer, previous experience with bidder,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Lake Placid?
All active and historical solicitations from Village of Lake Placid are tracked and searchable. As a city agency, Village of Lake Placid regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusive Bid Certificate, Proposal Form, Manufacturer's bulletins and specifications, Excel spreadsheet on USB thumb drive, Statement of conformity / exceptions. Review the full document from Village of Lake Placid for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lake Placid, NY. Review the full solicitation for detailed scope requirements.