King County Library System - Artwork Consultation, Sales, and Acquisition Services - 2025-RFP-015 (2025)
King County Library SystemLibrary District · Issaquah, WA- Due
- Nov 14, 2025
- Deadline passed
- Posted
- Oct 13, 2025
- Contract term
- 3 years
- Primary contact
- Sheila Stark
- (206) 705-9755
The 30-second brief
The King County Library System (KCLS) is seeking proposals from qualified Contractors and art brokers for ad hoc artwork consultation, sales, and acquisition services. The selected consultant will provide strategic guidance, market research, valuation, and transactional support across more than 49 community libraries and facilities in King County, Washington. Services include assisting with the de-acquisition and sale of surplus art, researching provenance and indigenous art issues, coordinating shipping and installation logistics, and advising on collection management. The contract is for a three-year term with two optional one-year extensions. Proposals are due by November 14, 2025, with an optional pre-proposal meeting on October 20, 2025. Evaluation criteria encompass proposal quality, experience, references, methodology, and pricing.
Proposal Document Quality (5%), Experience/Qualifications (15%), References (15%), Methodology/Approach including Key Team Members (15%), Statement of Work - Consultation Services (10%), Statement of Work - Acquisition Services (10%), Statement of Work - Sales Services (10%), Pricing Evaluation (20%)
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Summary
The King County Library System (KCLS) is seeking proposals from qualified Contractors and art brokers for ad hoc artwork consultation, sales, and acquisition services.
The selected consultant will provide strategic guidance, market research, valuation, and transactional support across more than 49 community libraries and facilities in King County, Washington. Services include assisting with the de-acquisition and sale of surplus art, researching provenance and indigenous art issues, coordinating shipping and installation logistics, and advising on collection management. The contract is for a three-year term with two optional one-year extensions. Proposals are due by November 14, 2025, with an optional pre-proposal meeting on October 20, 2025. Evaluation criteria encompass proposal quality, experience, references, methodology, and pricing.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- W-9
- Washington State UBI Number
- Vendor proposal
- Key personnel/resumes
- Prime and subcontractor references
- Submit to
- https://procurement.opengov.com/portal/kcls
- Duration
- 60 months
- Scope location
- King County, WA
Questions about this RFP
How do I respond to this RFP from King County Library System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 14, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/kcls. For questions, contact Sheila Stark.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including King County Library System in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sheila Stark at (206) 705-9755. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposal Document Quality (5%), Experience/Qualifications (15%), References (15%), Methodology/Approach including Key Team Members (15%), Statement of Work - Consultation Services (10%), Statement of..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from King County Library System?
All active and historical solicitations from King County Library System are tracked and searchable. As a library district agency, King County Library System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Washington State UBI Number, vendor proposal, key personnel/resumes, prime and subcontractor references. Review the full document from King County Library System for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: King County, WA. Review the full solicitation for detailed scope requirements.