KCATA Regional Transit Website Consolidation & Upgrade RFP 25-7041-34A
Kansas City Area Transportation AuthorityPublic Authority · Kansas City, MO- Due
- Dec 2, 2025
- Deadline passed
- Posted
- Oct 29, 2025
- Contract term
- 2 years
- Primary contact
- Kristen Emmendorfer
- (816) 346-0360
The 30-second brief
The Kansas City Area Transportation Authority (KCATA) is seeking a website developer to consolidate two existing websites (kcata.org and ridekc.org) into a single, seamless platform under the ridekc.org domain. The project requires migration from Expression Engine to Craft CMS and must incorporate real-time schedule information, e-commerce for transit passes, user accounts, and robust mapping features using Google, Bing, or MapQuest APIs. The redesign must follow a 'mobile first' approach and comply with Section 508 accessibility standards. Key milestones include a website transition plan, sitemap/wireframes, alpha/beta testing, and staff training. A non-mandatory pre-proposal conference is scheduled for November 5, 2025, via Microsoft Teams. Proposals are due by 12:00 noon (or 2:00 p.m. per instructions) Central Time on December 2, 2025. The anticipated contract term is a two-year base with three one-year options.
Website transition plan, Best practices research, Sitemap and Wireframe, Web Site Design and Development, Website Testing and Optimization, Staffing and Training
Technical Expertise, Qualifications and Experience, Understanding of the Project, Approach/Creativity, Work Samples, References, Cost
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Summary
The Kansas City Area Transportation Authority (KCATA) is seeking a website developer to consolidate two existing websites (kcata.org and ridekc.org) into a single, seamless platform under the ridekc.org domain.
The project requires migration from Expression Engine to Craft CMS and must incorporate real-time schedule information, e-commerce for transit passes, user accounts, and robust mapping features using Google, Bing, or MapQuest APIs. The redesign must follow a 'mobile first' approach and comply with Section 508 accessibility standards. Key milestones include a website transition plan, sitemap/wireframes, alpha/beta testing, and staff training. A non-mandatory pre-proposal conference is scheduled for November 5, 2025, via Microsoft Teams. Proposals are due by 12:00 noon (or 2:00 p.m. per instructions) Central Time on December 2, 2025. The anticipated contract term is a two-year base with three one-year options.
EVALUATION CRITERIA
7- Technical Expertise
- Qualifications and Experience
- Understanding of the Project
- Approach/Creativity
- Work Samples
- References
- Cost
REQUIRED DELIVERABLES
6- Website transition plan
- Best practices research
- Sitemap and Wireframe
- Web Site Design and Development
- Website Testing and Optimization
- Staffing and Training
REQUIRED ATTACHMENTS
10- Attachment A (Proposal Submittal Checklist)
- Attachment B (Sample Agreement)
- Attachment C-1 (Price Proposal)
- Attachment C-2 (Schedule of Participation)
- Attachment C-3 (Letter of Intent to Subcontract)
- Attachment C-4 (Contractor Utilization Plan)
- Attachment D (Affidavit of Civil Rights Compliance)
- Attachment F-2 (KCATA Workforce Analysis/EEO-1 Report)
- Attachment G-1 (Affidavit of Primary Participants Regarding Employee Eligibility Verification)
- Attachment I (Non-Collusion Affidavit)
REQUIRED STAFFING
3- Submit to
- 1350 East 17th Street, Kansas City, MO 64108
- Scope location
- Kansas City, MO
Questions about this RFP
How do I respond to this RFP from Kansas City Area Transportation Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1350 East 17th Street, Kansas City, MO 64108. For questions, contact Kristen Emmendorfer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kansas City Area Transportation Authority in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kristen Emmendorfer at (816) 346-0360. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Key Professional Staff, Subcontractors. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Website transition plan, Best practices research, Sitemap and Wireframe, Web Site Design and Development, Website Testing and Optimization, Staffing and Training. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Expertise, Qualifications and Experience, Understanding of the Project, Approach/Creativity, Work Samples, References, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kansas City Area Transportation Authority?
All active and historical solicitations from Kansas City Area Transportation Authority are tracked and searchable. As a public authority agency, Kansas City Area Transportation Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (Proposal Submittal Checklist), Attachment B (Sample Agreement), Attachment C-1 (Price Proposal), Attachment C-2 (Schedule of Participation), Attachment C-3 (Letter of Intent to Subcontra. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Kansas City Area Transportation Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kansas City, MO. Review the full solicitation for detailed scope requirements.