KCATA Monitor Refresh Project (IT) RFQ F25-6003-24B 2025
Kansas City Area Transportation AuthorityPublic Authority · Kansas City, MO- Due
- Dec 10, 2025
- Deadline passed
- Posted
- Nov 25, 2025
- Contract term
- 1 year
- Primary contact
- Jen Webb
- (816) 346-0368
The 30-second brief
The Kansas City Area Transportation Authority (KCATA) is soliciting quotations for a complete computer monitor refresh for approximately 100 employees relocating to a newly renovated office. The procurement includes 100 Hub/Video Conferencing Monitors (Dell P2424HEB or approved equal) and 100 Standard Monitors (Dell P2425H or approved equal). The project requires dual monitor standardization for office, cubicle, and hot desk workspaces, featuring Thunderbolt USB-C hub functionality with 90W power delivery. Vendors are responsible for furnishing, delivery, installation, assembly, and a 3-year warranty. This project is supported by the Federal Transit Administration (FTA) with a 0% DBE goal. Quotations are due by December 10, 2025, at 2:00 p.m. local time, with a question deadline of December 3, 2025.
100 Hub/Web Conferencing Monitors, 100 Standard Monitors, Installation, Assembly, Training, Warranty
Lowest responsive bidder, technical responsibility, availability of stock, lead time
Hear what Kansas City Area Transportation Authority plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Kansas City Area Transportation Authority (KCATA) is soliciting quotations for a complete computer monitor refresh for approximately 100 employees relocating to a newly renovated office.
The procurement includes 100 Hub/Video Conferencing Monitors (Dell P2424HEB or approved equal) and 100 Standard Monitors (Dell P2425H or approved equal). The project requires dual monitor standardization for office, cubicle, and hot desk workspaces, featuring Thunderbolt USB-C hub functionality with 90W power delivery. Vendors are responsible for furnishing, delivery, installation, assembly, and a 3-year warranty. This project is supported by the Federal Transit Administration (FTA) with a 0% DBE goal. Quotations are due by December 10, 2025, at 2:00 p.m. local time, with a question deadline of December 3, 2025.
EVALUATION CRITERIA
4- Lowest responsive bidder
- Technical responsibility
- Availability of stock
- Lead time
REQUIRED DELIVERABLES
6- 100 Hub/Web Conferencing Monitors
- 100 Standard Monitors
- Installation
- Assembly
- Training
- Warranty
REQUIRED ATTACHMENTS
11- Attachment B (Quotation Response Form)
- Attachment D (References)
- Attachment E (Project Schedule of Participation)
- Attachment F (Contractor's Utilization Plan)
- Attachment G (Letter of Intent to Subcontract)
- Attachment H (Affidavit of Civil Rights Compliance)
- Attachment I-1 (Affidavit of Primary Participant)
- Attachment J-2 (Work Force Analysis)
- Attachment K (Non-Collusion Affidavit)
- Attachment L-1 (Debarment Certification)
- Attachment M-1 (Federal Tax Liability Certification)
- Submit to
- [email protected] or 1350 East 17th Street, Kansas City, MO 64108
- Scope location
- Kansas City, MO
Questions about this RFQ
How do I respond to this RFQ from Kansas City Area Transportation Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or 1350 East 17th Street, Kansas City, MO 64108. For questions, contact Jen Webb.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Kansas City Area Transportation Authority in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jen Webb at (816) 346-0368. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 100 Hub/Web Conferencing Monitors, 100 Standard Monitors, Installation, Assembly, Training, Warranty. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive bidder, technical responsibility, availability of stock, lead time" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kansas City Area Transportation Authority?
All active and historical solicitations from Kansas City Area Transportation Authority are tracked and searchable. As a public authority agency, Kansas City Area Transportation Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment B (Quotation Response Form), Attachment D (References), Attachment E (Project Schedule of Participation), Attachment F (Contractor's Utilization Plan), Attachment G (Letter of Intent to Sub. Review the full document from Kansas City Area Transportation Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kansas City, MO. Review the full solicitation for detailed scope requirements.