Katy Independent School District - Graduation Photography, Videography, and Livestreaming Services - RFP #2603AF (2026)
Katy Independent School DistrictSchool · Katy, TX- Due
- Nov 2, 2026
- Deadline passed
- Posted
- Oct 4, 2026
- Contract term
- 1 year
- Primary contact
- Alkisha Fletcher
- (281) 396-2790
The 30-second brief
Katy Independent School District seeks proposals for comprehensive graduation photography, videography, and livestreaming services for all district graduation ceremonies under RFP #2603AF. The scope includes professional photography, videography, audio capture, online ordering capabilities, digital image management, and secure online platform hosting. Services cover multiple concurrent graduation ceremonies across venues including Legacy Stadium, Rhodes Stadium, and Leonard Merrell Center, accommodating approximately ten graduation ceremonies over five consecutive days. The initial contract term is one year with annual renewal options for up to an additional four years. The submission deadline is November 2, 2026, at 2:00 pm, with a pre-proposal conference on October 7, 2026, and a question deadline of October 19, 2026.
Purchase Price (30%), Quality of goods or services (15%), Extent to which goods/services meet needs (15%), Reputation (10%), Past relationship (10%), Long-term cost (10%), Agreement with terms and conditions (10%)
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Summary
Katy Independent School District seeks proposals for comprehensive graduation photography, videography, and livestreaming services for all district graduation ceremonies under RFP #2603AF. The scope includes professional photography, videography, audio capture, online ordering capabilities, digital image management, and secure online platform hosting.
Services cover multiple concurrent graduation ceremonies across venues including Legacy Stadium, Rhodes Stadium, and Leonard Merrell Center, accommodating approximately ten graduation ceremonies over five consecutive days. The initial contract term is one year with annual renewal options for up to an additional four years. The submission deadline is November 2, 2026, at 2:00 pm, with a pre-proposal conference on October 7, 2026, and a question deadline of October 19, 2026.
EVALUATION CRITERIA
- Submit to
- https://procurement.opengov.com/portal/katyisd
- Duration
- 60 months
- Scope location
- Katy, TX
Questions about this RFP
How do I respond to this RFP from Katy Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. Submissions should be delivered to: https://procurement.opengov.com/portal/katyisd. For questions, contact Alkisha Fletcher.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Katy Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alkisha Fletcher at (281) 396-2790. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase Price (30%), Quality of goods or services (15%), Extent to which goods/services meet needs (15%), Reputation (10%), Past relationship (10%), Long-term cost (10%), Agreement with terms and con..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Katy Independent School District?
All active and historical solicitations from Katy Independent School District are tracked and searchable. As a school agency, Katy Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Katy Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Katy, TX. Review the full solicitation for detailed scope requirements.