Katy Independent School District - Districtwide Software and Online Subscriptions - RFP #2604AR (2026)
Katy Independent School DistrictSchool · Katy, TX- Due
- Dec 1, 2026
- 29 days left
- Posted
- Oct 25, 2026
- Contract term
- 3 years
- Primary contact
- Anthony Ramirez
- (281) 396-7588
The 30-second brief
Katy Independent School District seeks proposals for RFP #2604AR for Districtwide Software and Online Subscriptions for district-wide campus and department use. The scope encompasses instructional software, online learning subscriptions, AI tools, SaaS, business and administrative software, maintenance and support, cybersecurity software, digital content, special education and accessibility software, and implementation services. The district serves over 93,000 students and 12,000 employees across more than 100 campuses. The initial contract term is three years starting January 25, 2027, with up to two annual renewal options. Submissions are due by December 1, 2026, at 2:00 PM CST via the OpenGov procurement portal or sealed submission to 6301 South Stadium Lane, Katy, TX 77494. A pre-proposal conference is scheduled for November 4, 2026, and question deadline is November 10, 2026.
Purchase Price (30%), Quality of the vendor's goods or services (15%), Extent to which the goods or services meet the district's needs (15%), Reputation of the Vendor and of the Vendor's goods or services (10%), Long-term cost to the district (10%), Extent of agreement with terms and conditions (10%), Vendor's past relationship with the district (5%), Any other relevant factor (5%)
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Summary
Katy Independent School District seeks proposals for RFP #2604AR for Districtwide Software and Online Subscriptions for district-wide campus and department use.
The scope encompasses instructional software, online learning subscriptions, AI tools, SaaS, business and administrative software, maintenance and support, cybersecurity software, digital content, special education and accessibility software, and implementation services. The district serves over 93,000 students and 12,000 employees across more than 100 campuses. The initial contract term is three years starting January 25, 2027, with up to two annual renewal options. Submissions are due by December 1, 2026, at 2:00 PM CST via the OpenGov procurement portal or sealed submission to 6301 South Stadium Lane, Katy, TX 77494. A pre-proposal conference is scheduled for November 4, 2026, and question deadline is November 10, 2026.
EVALUATION CRITERIA
Purchase Price (30%), Quality of the vendor's goods or services (15%), Extent to which the goods or services meet the district's needs (15%), Reputation of the Vendor and of the Vendor's goods or services (10%), Long-term cost to the district (10%), Extent of agreement with terms and conditions (10%), Vendor's past relationship with the district (5%), Any other relevant factor (5%)
REQUIRED ATTACHMENTS
7- IRS Form W-9
- Certificate of Interested Parties Form 1295
- Vendor Certifications
- Pre-Employment or Pre-Service Affidavit For Educational Entities
- Confidentiality Form
- Acknowledgement Form
- Deviation Form
- Submit to
- https://procurement.opengov.com/portal/katyisd
- Duration
- 60 months
- Scope location
- Katy, TX
Questions about this RFP
How do I respond to this RFP from Katy Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/katyisd. For questions, contact Anthony Ramirez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Katy Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anthony Ramirez at (281) 396-7588. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase Price (30%), Quality of the vendor's goods or services (15%), Extent to which the goods or services meet the district's needs (15%), Reputation of the Vendor and of the Vendor's goods or serv..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Katy Independent School District?
All active and historical solicitations from Katy Independent School District are tracked and searchable. As a school agency, Katy Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: IRS Form W-9, Certificate of Interested Parties Form 1295, Vendor Certifications, Pre-Employment or Pre-Service Affidavit For Educational Entities, Confidentiality Form, Acknowledgement Form, Deviatio. Review the full document from Katy Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Katy, TX. Review the full solicitation for detailed scope requirements.