Katy Independent School District - Fire Alarms, Hood Systems and Sprinkler Systems - RFP #2600DW (2026)
Katy Independent School DistrictSchool · Katy, TX- Due
- Nov 20, 2026
- 18 days left
- Posted
- Oct 27, 2026
- Contract term
- 2 years
- Primary contact
- Dianne Webber
- (281) 396-2548
The 30-second brief
Katy Independent School District is soliciting proposals for fire alarms, hood systems, and sprinkler systems inspections, repair services, parts, and supplies across multiple district campuses and facilities in Katy, Texas. The scope of work includes annual fire alarm system inspection and testing, repair and programming services, kitchen and paint booth suppression systems service, portable fire extinguisher hydrostatic testing and recharging, kitchen hood system service, fire sprinkler inspection and testing, fire pump inspections, and backflow preventer inspection. The initial contract term is two years with three one-year renewal options. Proposals are due by November 20, 2026, at 2:00 PM CST, with questions due by November 10, 2026. Vendors must possess required licensing and meet comprehensive insurance and bonding requirements.
Fire Alarm System Inspection and Testing (Annual), Fire Alarm System Repair/Programming Service, Kitchen/Paint Booth Suppression Systems, Recharging Portable Fire Extinguishers, Hydrostatic Testing and Recharging Portable Fire Extinguishers, Purchasing Portable Fire Extinguishers, Kitchen Hood System Service Work, Fire Sprinkler Inspection and Testing, Fire Sprinkler Testing-Price per Riser, Fire Pump Inspections, Fire Sprinkler System Repair Service, Back Flow Preventer Inspection
Purchase Price (30%), Quality of the vendor's goods or services (15%), Extent to which the goods or services meet the district's needs (15%), Reputation of the Vendor and of the Vendor's goods or services (10%), Vendor's past relationship with the district or similar size district (10%), Long-term cost to the district (10%), Extent to which the Vendor agrees to and/or deviates from solicitation terms (10%)
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Summary
Katy Independent School District is soliciting proposals for fire alarms, hood systems, and sprinkler systems inspections, repair services, parts, and supplies across multiple district campuses and facilities in Katy, Texas.
The scope of work includes annual fire alarm system inspection and testing, repair and programming services, kitchen and paint booth suppression systems service, portable fire extinguisher hydrostatic testing and recharging, kitchen hood system service, fire sprinkler inspection and testing, fire pump inspections, and backflow preventer inspection. The initial contract term is two years with three one-year renewal options. Proposals are due by November 20, 2026, at 2:00 PM CST, with questions due by November 10, 2026. Vendors must possess required licensing and meet comprehensive insurance and bonding requirements.
EVALUATION CRITERIA
Purchase Price (30%), Quality of the vendor's goods or services (15%), Extent to which the goods or services meet the district's needs (15%), Reputation of the Vendor and of the Vendor's goods or services (10%), Vendor's past relationship with the district or similar size district (10%), Long-term cost to the district (10%), Extent to which the Vendor agrees to and/or deviates from solicitation terms (10%)
REQUIRED DELIVERABLES
12- Fire Alarm System Inspection and Testing (Annual)
- Fire Alarm System Repair/Programming Service
- Kitchen/Paint Booth Suppression Systems
- Recharging Portable Fire Extinguishers
- Hydrostatic Testing and Recharging Portable Fire Extinguishers
- Purchasing Portable Fire Extinguishers
- Kitchen Hood System Service Work
- Fire Sprinkler Inspection and Testing
- Fire Sprinkler Testing-Price per Riser
- Fire Pump Inspections
- Fire Sprinkler System Repair Service
- Back Flow Preventer Inspection
REQUIRED ATTACHMENTS
11- Proof of Licensing
- IRS Form W-9
- Form 1295 Certificate of Interested Parties
- Vendor Certifications
- Pre-Employment or Pre-Service Affidavit For Educational Entities
- Confidentiality Form
- Acknowledgement Form
- Bid Bond
- Performance Bond
- Payment Bond
- Insurance Certificate
- Submit to
- https://procurement.opengov.com/portal/katyisd
- Duration
- 60 months
- Scope location
- Katy, TX
Questions about this RFP
How do I respond to this RFP from Katy Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/katyisd. For questions, contact Dianne Webber.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Katy Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dianne Webber at (281) 396-2548. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fire Alarm System Inspection and Testing (Annual), Fire Alarm System Repair/Programming Service, Kitchen/Paint Booth Suppression Systems, Recharging Portable Fire Extinguishers, Hydrostatic Testing and Recharging Portable Fire Extinguishers, Purchasing Portable Fire Extinguishers, Kitchen Hood Syste. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase Price (30%), Quality of the vendor's goods or services (15%), Extent to which the goods or services meet the district's needs (15%), Reputation of the Vendor and of the Vendor's goods or serv..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Katy Independent School District?
All active and historical solicitations from Katy Independent School District are tracked and searchable. As a school agency, Katy Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of Licensing, IRS Form W-9, Form 1295 Certificate of Interested Parties, Vendor Certifications, Pre-Employment or Pre-Service Affidavit For Educational Entities, Confidentiality Form, Acknowledg. Review the full document from Katy Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Katy, TX. Review the full solicitation for detailed scope requirements.