Kansas City Public Library - Uninterruptible Power Supply Units - KP27-47001-C2-UPS (2026)
Kansas City Public LibraryLibrary District · Kansas City, MO- Due
- Nov 16, 2026
- 19 days left
- Posted
- Oct 19, 2026
- Contract term
- 1.5 years
- Primary contact
- Jessica Addo
- (816) 701-3563
The 30-second brief
The Kansas City Public Library seeks bids for thirteen (13) Uninterruptible Power Supply (UPS) units and associated software and licenses for library locations under E-Rate Funding Year 2027 (Internal Connections). The project requires APC Smart-UPS X, Line Interactive, 1500VA, Rack/tower convertible 2U, 120V, 8x 5-15R NEMA units with network management cards, or equivalent. Proposals are due by 11:00 a.m. local time on Monday, November 16, 2026, and questions must be submitted by October 30, 2026. The contract term runs from April 1, 2027 through September 30, 2028, and is contingent upon E-Rate funding. Vendors must provide a valid SPIN and FCC Registration Number (FRN), and comply with USF LCP rules and auditing requirements.
Thirteen (13) APC Smart-UPS X, Line Interactive, 1500VA, Rack/tower convertible 2U, 120V, 8x 5-15R NEMA units with network management cards, Or equivalent
Cost of eligible services, qualifications, service approach, experience of the proposer
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Summary
The Kansas City Public Library seeks bids for thirteen (13) Uninterruptible Power Supply (UPS) units and associated software and licenses for library locations under E-Rate Funding Year 2027 (Internal Connections).
The project requires APC Smart-UPS X, Line Interactive, 1500VA, Rack/tower convertible 2U, 120V, 8x 5-15R NEMA units with network management cards, or equivalent. Proposals are due by 11:00 a.m. local time on Monday, November 16, 2026, and questions must be submitted by October 30, 2026. The contract term runs from April 1, 2027 through September 30, 2028, and is contingent upon E-Rate funding. Vendors must provide a valid SPIN and FCC Registration Number (FRN), and comply with USF LCP rules and auditing requirements.
EVALUATION CRITERIA
4- Cost of eligible services
- Qualifications
- Service approach
- Experience of the proposer
REQUIRED DELIVERABLES
7- Thirteen (13) APC Smart-UPS X
- Line Interactive
- 1500VA
- Rack/tower convertible 2U
- 120V
- 8x 5-15R NEMA units with network management cards
- Equivalent
REQUIRED ATTACHMENTS
7- Proposal Response Form (Attachment A)
- Affidavit of Work Authorization (Attachment B)
- UPS - Equipment List and Pricing Form (Attachment C)
- Universal Service (E-Rate) Requirements (Attachment D)
- Service Provider Identification Number (SPIN)
- FCC Registration Number (FRN)
- Proof of insurance
- Submit to
- [email protected]
- Duration
- 18 months
- Scope location
- Kansas City, MO
Questions about this RFP
How do I respond to this RFP from Kansas City Public Library?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jessica Addo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kansas City Public Library in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Addo at (816) 701-3563. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Thirteen (13) APC Smart-UPS X, Line Interactive, 1500VA, Rack/tower convertible 2U, 120V, 8x 5-15R NEMA units with network management cards, Or equivalent. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of eligible services, qualifications, service approach, experience of the proposer" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kansas City Public Library?
All active and historical solicitations from Kansas City Public Library are tracked and searchable. As a library district agency, Kansas City Public Library regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1.5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Response Form (Attachment A), Affidavit of Work Authorization (Attachment B), UPS - Equipment List and Pricing Form (Attachment C), Universal Service (E-Rate) Requirements (Attachment D), Ser. Review the full document from Kansas City Public Library for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kansas City, MO. Review the full solicitation for detailed scope requirements.