Kansas City Area Transportation Authority - Bulk Synthetic Transmission Fluid IFB #G26-6007-33 (2026)
Kansas City Area Transportation AuthorityPublic Authority · Kansas City, MO- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Oct 5, 2026
- Contract term
- 3 years
- Primary contact
- Parmeet Binner
- (816) 346-0334
The 30-second brief
The Kansas City Area Transportation Authority (KCATA) invites bids from qualified vendors for bulk deliveries of synthetic transmission fluid under IFB #G26-6007-33. The required product is Dyna Plex 21C Transmission Fluid or approved equivalent, designed for heavy-duty automatic transmissions found in bus fleets and over-the-road trucks, meeting ZF TE-ML 14C and Voith G 607, G1363 requirements. The estimated volume is 2,000 gallons per year delivered in bulk (two 1,000-gallon deliveries annually) to KCATA's bulk tank farm at 1350 East 17th Street, Kansas City, Missouri 64108. The anticipated contract term is three (3) years with two (2) one-year extension options. Submission deadline is October 21, 2026, at 2:00 p.m. CST. Questions and requests for approved equals are due by October 12, 2026. Award will be made to the lowest responsive and responsible bidder.
Contract Year 1 (2, 000 Gallons), Contract Year 2 (2, 000 Gallons), Contract Year 3 (2, 000 Gallons), Option Year 1 (2, 000 Gallons), Option Year 2 (2, 000 Gallons)
Lowest responsive and responsible bidder
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Summary
The Kansas City Area Transportation Authority (KCATA) invites bids from qualified vendors for bulk deliveries of synthetic transmission fluid under IFB #G26-6007-33.
The required product is Dyna Plex 21C Transmission Fluid or approved equivalent, designed for heavy-duty automatic transmissions found in bus fleets and over-the-road trucks, meeting ZF TE-ML 14C and Voith G 607, G1363 requirements. The estimated volume is 2,000 gallons per year delivered in bulk (two 1,000-gallon deliveries annually) to KCATA's bulk tank farm at 1350 East 17th Street, Kansas City, Missouri 64108. The anticipated contract term is three (3) years with two (2) one-year extension options. Submission deadline is October 21, 2026, at 2:00 p.m. CST. Questions and requests for approved equals are due by October 12, 2026. Award will be made to the lowest responsive and responsible bidder.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
5- Contract Year 1 (2, 000 Gallons)
- Contract Year 2 (2, 000 Gallons)
- Contract Year 3 (2, 000 Gallons)
- Option Year 1 (2, 000 Gallons)
- Option Year 2 (2, 000 Gallons)
REQUIRED ATTACHMENTS
10- Bid Response Form (Attachment C)
- References (Attachment D)
- Affidavit of Civil Rights Compliance (Attachment E)
- KCATA Workforce Analysis/EEO-1 Report (Attachment F-2)
- Schedule of Participation by Contractor and Sub-Contractors (Attachment G)
- Affidavit of Primary Participants Regarding Employee Eligibility Verification (Attachment H-1)
- Affidavit of Lower-Tier Participants Regarding Employee Eligibility Verification (Attachment H-2)
- Non-Collusion Affidavit (Attachment I)
- Request for Change or Approved Equal (Attachment J)
- Receipt of Addenda Form
REQUIRED STAFFING
9- Submit to
- Kansas City Area Transportation Authority – Procurement Department, Attention: Parmeet Binner, Procurement Buyer, 1350 East 17th Street, Kansas City, MO 64108
- Duration
- 36 months
- Scope location
- Kansas City, Missouri
Questions about this BID
How do I respond to this Bid from Kansas City Area Transportation Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Kansas City Area Transportation Authority – Procurement Department, Attention: Parmeet Binner, Procurement Buyer, 1350 East 17th Street, Kansas City, MO 64108. For questions, contact Parmeet Binner.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Kansas City Area Transportation Authority in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Parmeet Binner at (816) 346-0334. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Official and Managers, Professionals, Technicians, Sales Workers, Administrative Support Workers, Craft Workers, Operatives, Laborers and Helpers, Service Workers. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Contract Year 1 (2, 000 Gallons), Contract Year 2 (2, 000 Gallons), Contract Year 3 (2, 000 Gallons), Option Year 1 (2, 000 Gallons), Option Year 2 (2, 000 Gallons). Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kansas City Area Transportation Authority?
All active and historical solicitations from Kansas City Area Transportation Authority are tracked and searchable. As a public authority agency, Kansas City Area Transportation Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Response Form (Attachment C), References (Attachment D), Affidavit of Civil Rights Compliance (Attachment E), KCATA Workforce Analysis/EEO-1 Report (Attachment F-2), Schedule of Participation by C. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Kansas City Area Transportation Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kansas City, Missouri. Review the full solicitation for detailed scope requirements.