Jefferson County Highway Bids for Calendar Year 2026
Jefferson CountyCounty · Jefferson County, IN- Due
- Nov 20, 2025
- Deadline passed
- Posted
- Oct 16, 2025
- Contract term
- 1 year
- Primary contact
- Heather Huff
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Summary
The Board of Commissioners of Jefferson County, Indiana, is soliciting sealed bids for various highway department materials and services for the 2026 calendar year.
The procurement includes ten specific items: culvert pipe, gasoline, diesel fuel, crushed stone, ready-mix concrete, hot mix asphalt surfacing mix, calcium chloride, liquid asphalt, vegetation spray, and itemized equipment rental and labor rates. Bids must be submitted on the official Jefferson County Highway Department Bid Form, available at the County Auditor's Office. A bid bond or certified check for 10% of the bid price (capped at $1,000) is required. Bids are due by 4:00 p.m. E.S.T. on November 20, 2025, and will be opened at 5:00 p.m. at the Troy D. Morgan Public Safety Center in Madison, IN.
REQUIRED ATTACHMENTS
Jefferson County Highway Department Bid Form, bid bond or certified check
REQUIRED STAFFING
Itemized Equipment Rental and Labor Rates
- Submit to
- Office of the Auditor of Jefferson County, Indiana, at the County Courthouse, 300 East Main St, Madison, IN
- Scope location
- Madison, IN
Questions about this BID
How do I respond to this Bid from Jefferson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Auditor of Jefferson County, Indiana, at the County Courthouse, 300 East Main St, Madison, IN. For questions, contact Heather Huff.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Jefferson County in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather Huff. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Itemized Equipment Rental and Labor Rates. Proposers should demonstrate relevant qualifications and experience for each required role.
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Where can I find more RFPs from Jefferson County?
All active and historical solicitations from Jefferson County are tracked and searchable. As a county agency, Jefferson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Jefferson County Highway Department Bid Form, bid bond or certified check. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Jefferson County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, IN. Review the full solicitation for detailed scope requirements.