Jefferson County Grant Administration and Related Services RFP 2026
Jefferson CountyCounty · Jefferson County, OR- Due
- Apr 17, 2026
- Deadline passed
- Posted
- Mar 18, 2026
- Duration
- 18 months
- Primary contact
- Derek Payne
- (541) 475-4462
The 30-second brief
Jefferson County is seeking proposals from consultants to provide grant administration, labor compliance, and environmental review services for a food pantry project, anticipated to be funded by the Oregon Community Development Block Grant (CDBG) program.
Grant Administration Services, Labor Standard Compliance Services, Environmental Review Services
Price, experience, specific expertise, key staff and personnel, availability, and consultant capacity and/or responsibility
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Summary
Jefferson County is seeking proposals from consultants to provide grant administration, labor compliance, and environmental review services for a food pantry project, anticipated to be funded by the Oregon Community Development Block Grant (CDBG) program.
EVALUATION CRITERIA
6- Price
- Experience
- Specific expertise
- Key staff and personnel
- Availability
- Consultant capacity and/or responsibility
REQUIRED DELIVERABLES
3- Grant Administration Services
- Labor Standard Compliance Services
- Environmental Review Services
REQUIRED ATTACHMENTS
Exhibit A (Professional Services Agreement)
REQUIRED STAFFING
3- Submit to
- 85 SW D Street, Madras, Oregon 97741
- Scope location
- Jefferson County, Oregon
Questions about this RFP
How do I respond to this RFP from Jefferson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 85 SW D Street, Madras, Oregon 97741. For questions, contact Derek Payne.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Jefferson County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Derek Payne at (541) 475-4462. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Grant Administration Services, Labor Standard Compliance Services, Environmental Review Services. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Grant Administration Services, Labor Standard Compliance Services, Environmental Review Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, experience, specific expertise, key staff and personnel, availability, and consultant capacity and/or responsibility" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Jefferson County?
All active and historical solicitations from Jefferson County are tracked and searchable. As a county agency, Jefferson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 18 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Professional Services Agreement). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Jefferson County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jefferson County, Oregon. Review the full solicitation for detailed scope requirements.