Jefferson County Request for Proposals for Janitorial Services 2026 - County Buildings in Madras
Jefferson CountyCounty · Jefferson County, OR- Due
- Sep 22, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Contract term
- 2 years
- Primary contact
- Tony Anderson
- (541) 475-6288
The 30-second brief
Jefferson County seeks proposals for janitorial services across various County buildings located in Madras, Oregon, including the Courthouse, Annex A, Annex B, Annex C, Goodson Building, Fairgrounds, Health Campus, and Juniper Hills Park. The contract will be for a two-year term with options to renew for two additional two-year periods, covering approximately 57,639 square feet of facility space. Contractors will supply all personnel and equipment while the County provides cleaning chemicals and supplies. Proposals are due by Tuesday, September 22, 2026, at 1:00 p.m. at the Jefferson County Buildings & Grounds Department office, with a mandatory pre-proposal meeting scheduled for Tuesday, September 1, 2026, at 10:00 a.m. Vendors must comply with background checks, CJIS clearances for specific locations, general liability insurance of $1,000,000 per occurrence / $2,000,000 aggregate, and motor vehicle liability insurance.
Available financial, material, equipment, facility and personnel resources and expertise; Satisfactory Record of Performance; Satisfactory Record of Integrity; Qualified legally to contract with the County; Supplied all necessary information; Not been debarred by the County
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Summary
Jefferson County seeks proposals for janitorial services across various County buildings located in Madras, Oregon, including the Courthouse, Annex A, Annex B, Annex C, Goodson Building, Fairgrounds, Health Campus, and Juniper Hills Park.
The contract will be for a two-year term with options to renew for two additional two-year periods, covering approximately 57,639 square feet of facility space. Contractors will supply all personnel and equipment while the County provides cleaning chemicals and supplies. Proposals are due by Tuesday, September 22, 2026, at 1:00 p.m. at the Jefferson County Buildings & Grounds Department office, with a mandatory pre-proposal meeting scheduled for Tuesday, September 1, 2026, at 10:00 a.m. Vendors must comply with background checks, CJIS clearances for specific locations, general liability insurance of $1,000,000 per occurrence / $2,000,000 aggregate, and motor vehicle liability insurance.
EVALUATION CRITERIA
6- Available financial, material, equipment, facility and personnel resources and expertise
- Satisfactory Record of Performance
- Satisfactory Record of Integrity
- Qualified legally to contract with the County
- Supplied all necessary information
- Not been debarred by the County
REQUIRED ATTACHMENTS
9- Janitorial Proposal
- Business registrations
- Business licenses
- Contractors’ license
- Commercial pesticide applicators license
- 5 references
- List of current similar projects
- List of workers and subcontractors
- Hourly rates for services
REQUIRED STAFFING
Contract Manager
- Submit to
- Jefferson County Buildings & Grounds Department office at 430 SW Fairgrounds Road, Madras, OR 97741
- Duration
- 24 months
- Scope location
- Madras, OR
- Projected sq ft
- 57,639 sq ft
Questions about this RFP
How do I respond to this RFP from Jefferson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 22, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Jefferson County Buildings & Grounds Department office at 430 SW Fairgrounds Road, Madras, OR 97741. For questions, contact Tony Anderson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Jefferson County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tony Anderson at (541) 475-6288. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Contract Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Available financial, material, equipment, facility and personnel resources and expertise; Satisfactory Record of Performance; Satisfactory Record of Integrity; Qualified legally to contract with the C..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Jefferson County?
All active and historical solicitations from Jefferson County are tracked and searchable. As a county agency, Jefferson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Janitorial Proposal, business registrations, business licenses, contractors’ license, commercial pesticide applicators license, 5 references, list of current similar projects, list of workers and subc. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Jefferson County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madras, OR. The total projected area is 57639 sq ft. Review the full solicitation for detailed scope requirements.