James City County Engineering Services for Matoaka Elementary HVAC Replacement RFP #20260665
James City CountyCounty · Williamsburg, VA- Due
- Mar 6, 2026
- Deadline passed
- Posted
- Jan 13, 2026
- Primary contact
- Christopher Roh
The 30-second brief
Seeking proposals from qualified architecture/engineering firms to produce detailed designs, construction drawings, specifications, and contract documents for the replacement of the HVAC system at Matoaka Elementary School. The intent is to competitively negotiate a fixed price contract.
Detailed designs, construction drawings, specifications, contract documents, and regulatory approvals.
Experience of the Firm (30 points), Responsiveness and Qualifications (30 points), Understanding of Project Scope (25 points), Cost (15 points).
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Summary
Seeking proposals from qualified architecture/engineering firms to produce detailed designs, construction drawings, specifications, and contract documents for the replacement of the HVAC system at Matoaka Elementary School. The intent is to competitively negotiate a fixed price contract.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Detailed designs
- Construction drawings
- Specifications
- Contract documents
- Regulatory approvals
REQUIRED ATTACHMENTS
6- Cover Sheet
- W9 Form
- Bid Form (Attachment A)
- Sample Contract
- General Terms and Conditions
- OpenBids (formerly Demand Star) Instructions
- Submit to
- OpenBids (formerly Demand Star)
- Scope location
- Matoaka Elementary School
Questions about this RFP
How do I respond to this RFP from James City County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: OpenBids (formerly Demand Star). For questions, contact Christopher Roh.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including James City County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher Roh. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed designs, construction drawings, specifications, contract documents, and regulatory approvals.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience of the Firm (30 points), Responsiveness and Qualifications (30 points), Understanding of Project Scope (25 points), Cost (15 points)." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from James City County?
All active and historical solicitations from James City County are tracked and searchable. As a county agency, James City County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Sheet, W9 Form, Bid Form (Attachment A), Sample Contract, General Terms and Conditions, OpenBids (formerly Demand Star) Instructions.. Review the full document from James City County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Matoaka Elementary School. Review the full solicitation for detailed scope requirements.