James City County Rec Center Lobby Renovation Design RFP 2026
James City CountyCounty · Williamsburg, VA- Due
- Apr 2, 2026
- Deadline passed
- Posted
- Feb 19, 2026
- Primary contact
- Kendra Law
The 30-second brief
James City County is seeking proposals for professional services to design a new Recreation Center Lobby. This includes developing 100% complete Construction Documents suitable for permitting and construction, as well as multi-phase support throughout design, bidding, and construction.
100% Construction Documents, Multi-phase support throughout design, Bidding, And construction, Schematic concepts, Floor plan, Interior rendering, Cost estimate, Assistance with solicitation requirements, Project management coordination, Site visits, Schedule adherence, Cost monitoring, Design/documentation amendments, Change orders, Final phase walkthrough, Close out.
Relevant Experience and Qualifications (25 pts), Challenges and Design Requests (20 pts), Compliance with RFP Requirements (20 pts), Cost (25 pts), Benefit of Design Proposed (10 pts).
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Summary
James City County is seeking proposals for professional services to design a new Recreation Center Lobby. This includes developing 100% complete Construction Documents suitable for permitting and construction, as well as multi-phase support throughout design, bidding, and construction.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
17- 100% Construction Documents
- Multi-phase support throughout design
- Bidding
- Construction
- Schematic concepts
- Floor plan
- Interior rendering
- Cost estimate
- Assistance with solicitation requirements
- Project management coordination
- Site visits
- Schedule adherence
- Cost monitoring
- Design/documentation amendments
- Change orders
- Final phase walkthrough
- Close out
REQUIRED ATTACHMENTS
8- Cover Letter
- Table of Contents
- Response to Statement of Needs/Scope of Work/Mandatory Content/Identified Challenges/Desired Amenities
- Itemized Project Pricing
- List of resources/data/assistance from County
- Proof of registration to conduct business in Virginia
- List of current licenses
- Completed W-9 form
- Submit to
- Open Bids (Demand Star)
- Scope location
- Williamsburg, VA
- Projected sq ft
- 7,400 sq ft
Questions about this RFP
How do I respond to this RFP from James City County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Open Bids (Demand Star). For questions, contact Kendra Law.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including James City County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kendra Law. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 100% Construction Documents, Multi-phase support throughout design, Bidding, And construction, Schematic concepts, Floor plan, Interior rendering, Cost estimate, Assistance with solicitation requirements, Project management coordination, Site visits, Schedule adherence, Cost monitoring, Design/docum. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience and Qualifications (25 pts), Challenges and Design Requests (20 pts), Compliance with RFP Requirements (20 pts), Cost (25 pts), Benefit of Design Proposed (10 pts)." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from James City County?
All active and historical solicitations from James City County are tracked and searchable. As a county agency, James City County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Table of Contents, Response to Statement of Needs/Scope of Work/Mandatory Content/Identified Challenges/Desired Amenities, Itemized Project Pricing, List of resources/data/assistance fro. Review the full document from James City County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Williamsburg, VA. The total projected area is 7400 sq ft. Review the full solicitation for detailed scope requirements.