Irvington Housing Authority Boiler Maintenance and Repair Services - IHA RFP 2026-02
Irvington Housing AuthorityLocal Housing Authority · Irvington, NJ- Due
- May 28, 2026
- Deadline passed
- Posted
- Apr 9, 2026
- Contract term
- 1 year
- Primary contact
- Doug Helmann
The 30-second brief
The Irvington Housing Authority seeks a qualified, New Jersey-licensed contractor to provide preventive maintenance, annual inspections, repair services, and 24/7 emergency response for boiler and auxiliary heating equipment across two residential developments in Irvington, NJ. The scope covers six boilers (EASCO and ISB makes, 125 hp to 150 hp) located at 81 Union Avenue and 624 Nye Avenue, including seasonal opening and closing procedures, annual assessment reports, scheduled and as-needed repairs, and associated auxiliary heating equipment like circulation pumps, expansion tanks, valves, thermostats, and controls. The contract term is one year with up to four one-year renewal options. Proposals are due by May 28, 2026, at 1:00 PM Eastern Time, following a mandatory pre-proposal site visit on May 5, 2026. Submission requires a technical proposal and a separately sealed price proposal. Evaluation is based on price, qualifications and experience, technical approach, and references.
Seasonal Opening of Boiler System — 81 Union Avenue (3 boilers), Seasonal Closing of Boiler System — 81 Union Avenue (3 boilers), Seasonal Opening of Boiler System — 624 Nye Avenue (3 boilers), Seasonal Closing of Boiler System — 624 Nye Avenue (3 boilers), Annual Inspection of All Boilers and Auxiliary Heating Equipment + Written Report — 81 Union Avenue, Annual Inspection of All Boilers and Auxiliary Heating Equipment + Written Report — 624 Nye Avenue, Licensed Boiler Technician — Standard Hourly Rate (Regular Business Hours, M-F), Helper / Laborer — Standard Hourly Rate (Regular Business Hours, M-F), Licensed Boiler Technician — Overtime / Emergency Hourly Rate (Evenings, Weekends, Holidays), Helper / Laborer — Overtime / Emergency Hourly Rate (Evenings, Weekends, Holidays), Minimum Service Call Fee, Materials Mark-Up Percentage Above Vendor Invoice Cost, Emergency Response Minimum — After Hours / Weekend Call-Out
Price Proposal (Parts A through E): 50, Qualifications, Licenses, and Experience with Comparable Boiler Systems in NJ: 25, Technical Approach, Proposed Staffing, and Service Capabilities: 15, References and Past Performance: 10
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Summary
The Irvington Housing Authority seeks a qualified, New Jersey-licensed contractor to provide preventive maintenance, annual inspections, repair services, and 24/7 emergency response for boiler and auxiliary heating equipment across two residential developments in Irvington, NJ. The scope covers six boilers (EASCO and ISB makes, 125 hp to 150 hp) located at 81 Union Avenue and 624 Nye Avenue, including seasonal opening and closing procedures, annual assessment reports, scheduled and as-needed repairs, and associated auxiliary heating equipment like circulation pumps, expansion tanks, valves, thermostats, and controls.
The contract term is one year with up to four one-year renewal options. Proposals are due by May 28, 2026, at 1:00 PM Eastern Time, following a mandatory pre-proposal site visit on May 5, 2026. Submission requires a technical proposal and a separately sealed price proposal. Evaluation is based on price, qualifications and experience, technical approach, and references.
EVALUATION CRITERIA
8- Price Proposal (Parts A through E): 50
- Qualifications
- Licenses
- Experience with Comparable Boiler Systems in NJ: 25
- Technical Approach
- Proposed Staffing
- Service Capabilities: 15
- References and Past Performance: 10
REQUIRED DELIVERABLES
Seasonal Opening of Boiler System — 81 Union Avenue (3 boilers), Seasonal Closing of Boiler System — 81 Union Avenue (3 boilers), Seasonal Opening of Boiler System — 624 Nye Avenue (3 boilers), Seasonal Closing of Boiler System — 624 Nye Avenue (3 boilers), Annual Inspection of All Boilers and Auxiliary Heating Equipment + Written Report — 81 Union Avenue, Annual Inspection of All Boilers and Auxiliary Heating Equipment + Written Report — 624 Nye Avenue, Licensed Boiler Technician — Standard Hourly Rate (Regular Business Hours, M-F), Helper / Laborer — Standard Hourly Rate (Regular Business Hours, M-F), Licensed Boiler Technician — Overtime / Emergency Hourly Rate (Evenings, Weekends, Holidays), Helper / Laborer — Overtime / Emergency Hourly Rate (Evenings, Weekends, Holidays), Minimum Service Call Fee, Materials Mark-Up Percentage Above Vendor Invoice Cost, Emergency Response Minimum — After Hours / Weekend Call-Out
REQUIRED ATTACHMENTS
8- Affidavit of Non-Collusion (N.J.S.A. 52:34-15)
- New Jersey Business Registration Certificate
- Certification of non-debarment and non-suspension (SAM.gov active registration printout)
- Signed acknowledgment of all addenda issued
- New Jersey Black Seal Boiler Operator License(s)
- New Jersey mechanical contractor or Home Improvement Contractor (HIC) registration
- Certificate of Insurance
- Manufacturer certifications or factory-authorized service designations
REQUIRED STAFFING
3- Submit to
- Mr. Corey Franklin, Executive Director, Irvington Housing Authority, 50 Union Avenue, Suite 702, Irvington, New Jersey 07111
- Duration
- 60 months
- Scope location
- Irvington, NJ
Questions about this RFP
How do I respond to this RFP from Irvington Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mr. Corey Franklin, Executive Director, Irvington Housing Authority, 50 Union Avenue, Suite 702, Irvington, New Jersey 07111. For questions, contact Doug Helmann.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Irvington Housing Authority in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Doug Helmann. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Licensed Boiler Technician, Helper, Laborer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Seasonal Opening of Boiler System — 81 Union Avenue (3 boilers), Seasonal Closing of Boiler System — 81 Union Avenue (3 boilers), Seasonal Opening of Boiler System — 624 Nye Avenue (3 boilers), Seasonal Closing of Boiler System — 624 Nye Avenue (3 boilers), Annual Inspection of All Boilers and Auxil. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price Proposal (Parts A through E): 50, Qualifications, Licenses, and Experience with Comparable Boiler Systems in NJ: 25, Technical Approach, Proposed Staffing, and Service Capabilities: 15, Referenc..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Irvington Housing Authority?
All active and historical solicitations from Irvington Housing Authority are tracked and searchable. As a local housing authority agency, Irvington Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion (N.J.S.A. 52:34-15), New Jersey Business Registration Certificate, Certification of non-debarment and non-suspension (SAM.gov active registration printout), Signed acknowled. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Irvington Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Irvington, NJ. Review the full solicitation for detailed scope requirements.