Illinois Secretary of State - Re-Bid New Boiler at Chicago West Facility - IFB 26-350SOS-SOS35-B-52358 - 2026
Illinois Office of the Secretary of State | State of IllinoisState · Springfield, IL- Due
- May 28, 2026
- Deadline passed
- Posted
- May 6, 2026
- Contract term
- 4 years
- Primary contact
- Katie Speck
- (217) 558-3744
The 30-second brief
The Illinois Secretary of State is seeking competitive bids for the installation of a new boiler at the Chicago West facility located at 5301 W. Lexington St., Chicago, IL 60644 (Solicitation No. 26-350SOS-SOS35-B-52358). The project encompasses the removal and replacement of an existing water tube boiler with two condensing boilers of the same capacity, primary pump installation, electrical work including circuit breakers, ductwork, piping, controls, instrumentation, and concrete housekeeping pad modifications. A mandatory pre-bid conference is scheduled for May 15, 2026, at 10:00 AM at the Chicago West facility basement conference room. Bids are due by May 28, 2026, at 2:00 PM and must be submitted electronically via the BidBuy portal. Vendors are required to comply with prevailing wage laws and provide bid security.
Installation of New Boiler at Chicago West facility; removal and replacement of existing water tube boiler with two condensing boilers; primary pump, Controls, And instrumentation; electrical circuit breakers; piping, Conduits, And ductwork modifications; housekeeping pad expansion.
Lowest responsible and responsive bidder
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Summary
The Illinois Secretary of State is seeking competitive bids for the installation of a new boiler at the Chicago West facility located at 5301 W. Lexington St., Chicago, IL 60644 (Solicitation No. 26-350SOS-SOS35-B-52358).
The project encompasses the removal and replacement of an existing water tube boiler with two condensing boilers of the same capacity, primary pump installation, electrical work including circuit breakers, ductwork, piping, controls, instrumentation, and concrete housekeeping pad modifications. A mandatory pre-bid conference is scheduled for May 15, 2026, at 10:00 AM at the Chicago West facility basement conference room. Bids are due by May 28, 2026, at 2:00 PM and must be submitted electronically via the BidBuy portal. Vendors are required to comply with prevailing wage laws and provide bid security.
EVALUATION CRITERIA
Lowest responsible and responsive bidder
REQUIRED DELIVERABLES
6- Installation of New Boiler at Chicago West facility
- Removal and replacement of existing water tube boiler with two condensing boilers
- Primary pump, Controls, And instrumentation
- Electrical circuit breakers
- Piping, Conduits, And ductwork modifications
- Housekeeping pad expansion
REQUIRED ATTACHMENTS
5- Bid Bond 10%
- Performance Bond
- Vendor Disclosure or IPG Active Registered Vendor Disclosure
- CDB Qualification Certificate
- Signed addenda
- Submit to
- https://www.bidbuy.illinois.gov
- Duration
- 48 months
- Scope location
- Chicago, IL
- Reported agency
- Illinois Secretary of State
Questions about this BID
How do I respond to this Bid from Illinois Office of the Secretary of State | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidbuy.illinois.gov. For questions, contact Katie Speck.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Illinois Office of the Secretary of State | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katie Speck at (217) 558-3744. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Installation of New Boiler at Chicago West facility; removal and replacement of existing water tube boiler with two condensing boilers; primary pump, Controls, And instrumentation; electrical circuit breakers; piping, Conduits, And ductwork modifications; housekeeping pad expansion.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and responsive bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois Office of the Secretary of State | State of Illinois?
All active and historical solicitations from Illinois Office of the Secretary of State | State of Illinois are tracked and searchable. As a state agency, Illinois Office of the Secretary of State | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond 10%, Performance Bond, Vendor Disclosure or IPG Active Registered Vendor Disclosure, CDB Qualification Certificate, signed addenda. Review the full document from Illinois Office of the Secretary of State | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chicago, IL. Review the full solicitation for detailed scope requirements.