Illinois Office of the Secretary of State Generator Repair and Maintenance - 27-350SOS-PHYSE-B-52516 (2026)
Illinois Office of the Secretary of State | State of IllinoisState · Springfield, IL- Due
- May 29, 2026
- Deadline passed
- Posted
- May 15, 2026
- Contract term
- 3 years
- Primary contact
- Katie Speck
- (000) 000-0000
The 30-second brief
The Illinois Office of the Secretary of State is seeking bids for a contractor to provide annual maintenance of generators, and repairs as needed for the generators located on, and around the Illinois State Capitol Complex in Springfield, IL. The work includes generator repair, maintenance, inspection, cooling system checks, fuel system inspection, air induction and exhaust, lube oil system, starting system, engine monitors, and safety controls. Named assets include the Illinois State Power Plant, Willard Ice Building, Motor Vehicle Services, CMS Computer Center, Index Building, Howlett Building, IL State Museum, Underground Parking Ramp, and IL State Library. The submission deadline is May 29, 2026, at 2:00 PM. A mandatory pre-bid conference is scheduled for May 20, 2026, at 9:00 AM at 501 S 2nd Street, Rm 037, Springfield, IL 62756.
Generator service/inspection, Maintenance, And repairs for industrial generators located at the Illinois State Capitol Complex, Including cooling system, Fuel system, Air induction, Lube oil system, Starting system, Engine monitors, And automatic transfer switch service.
Lowest price among responsive and responsible bidders
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Summary
The Illinois Office of the Secretary of State is seeking bids for a contractor to provide annual maintenance of generators, and repairs as needed for the generators located on, and around the Illinois State Capitol Complex in Springfield, IL. The work includes generator repair, maintenance, inspection, cooling system checks, fuel system inspection, air induction and exhaust, lube oil system, starting system, engine monitors, and safety controls.
Named assets include the Illinois State Power Plant, Willard Ice Building, Motor Vehicle Services, CMS Computer Center, Index Building, Howlett Building, IL State Museum, Underground Parking Ramp, and IL State Library. The submission deadline is May 29, 2026, at 2:00 PM. A mandatory pre-bid conference is scheduled for May 20, 2026, at 9:00 AM at 501 S 2nd Street, Rm 037, Springfield, IL 62756.
EVALUATION CRITERIA
Lowest price among responsive and responsible bidders
REQUIRED DELIVERABLES
Generator service/inspection, Maintenance, And repairs for industrial generators located at the Illinois State Capitol Complex, Including cooling system, Fuel system, Air induction, Lube oil system, Starting system, Engine monitors, And automatic transfer switch service.
REQUIRED ATTACHMENTS
Taxpayer Identification Form
REQUIRED STAFFING
3- Submit to
- https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-350SOS-PHYSE-B-52516&external=true&parentUrl=close
- Duration
- 36 months
- Scope location
- Springfield, IL
- Reported agency
- Illinois Office of the Secretary of State
Questions about this BID
How do I respond to this Bid from Illinois Office of the Secretary of State | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-350SOS-PHYSE-B-52516&external=true&parentUrl=close. For questions, contact Katie Speck.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Illinois Office of the Secretary of State | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katie Speck at (000) 000-0000. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Regular Hours, Premium Hours, Sunday & Holiday Hours. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Generator service/inspection, Maintenance, And repairs for industrial generators located at the Illinois State Capitol Complex, Including cooling system, Fuel system, Air induction, Lube oil system, Starting system, Engine monitors, And automatic transfer switch service.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price among responsive and responsible bidders" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois Office of the Secretary of State | State of Illinois?
All active and historical solicitations from Illinois Office of the Secretary of State | State of Illinois are tracked and searchable. As a state agency, Illinois Office of the Secretary of State | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Taxpayer Identification Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Illinois Office of the Secretary of State | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.