Illinois Secretary of State - No Hazmat Diesel Fuel Trailer - RFP 26-350SOS-PHYSE-B-51083 (2026)
Illinois Office of the Secretary of State | State of IllinoisState · Springfield, IL- Due
- Feb 18, 2026
- Deadline passed
- Posted
- Feb 9, 2026
- Contract term
- 0 years
- Primary contact
- Katie Speck
- (000) 000-0000
The 30-second brief
The Illinois Secretary of State is seeking bids for a 450-500-gallon no hazmat diesel fuel tank trailer. Required specifications include a diamond plate rock guard on fenders and frame, replaceable bolt-on fenders, lockable hatch-style weather-sealed doors, axles with easy lube hubs, self-adjusting electric brakes, a breakaway safety system, electric/hydraulic jack, safety tow chains, adjustable height 2-5/16 inch ball hitch, 7.5 inch by quarter-inch formed frame, reflective tape, automatic interior LED lighting, wiring wrapped in protective braid, fire extinguisher, manual valve manifold, fuel reel of at least 125 feet, utility box fuel pumping system, and 14-ply ST235/85R16 tires with steel rims. The contract term runs upon execution through June 30, 2026. Bids are due by February 18, 2026 at 2:00 PM CST and must be submitted via BidBuy or email to the solicitation contact. Vendors must be a licensed vehicle dealer in the State of Illinois.
450-500-gallon fuel tank trailer with diamond plate rock guard, Replaceable bolt-on fenders, Lockable weather-sealed doors, Easy lube hubs, Self-adjusting electric brakes, Breakaway safety system, Electric/hydraulic jack, Safety tow chains, 2-5/16 inch ball hitch, 7.5" x 1/4" formed frame, Reflective tape, Automatic interior LED lighting, Protective-braid wiring, Fire extinguisher, Manual valve manifold, Fuel reel (at least 125'), Utility box fuel pumping system, And 14-ply ST235/85R16 tires & steel rims
Lowest price
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Summary
The Illinois Secretary of State is seeking bids for a 450-500-gallon no hazmat diesel fuel tank trailer.
Required specifications include a diamond plate rock guard on fenders and frame, replaceable bolt-on fenders, lockable hatch-style weather-sealed doors, axles with easy lube hubs, self-adjusting electric brakes, a breakaway safety system, electric/hydraulic jack, safety tow chains, adjustable height 2-5/16 inch ball hitch, 7.5 inch by quarter-inch formed frame, reflective tape, automatic interior LED lighting, wiring wrapped in protective braid, fire extinguisher, manual valve manifold, fuel reel of at least 125 feet, utility box fuel pumping system, and 14-ply ST235/85R16 tires with steel rims. The contract term runs upon execution through June 30, 2026. Bids are due by February 18, 2026 at 2:00 PM CST and must be submitted via BidBuy or email to the solicitation contact. Vendors must be a licensed vehicle dealer in the State of Illinois.
EVALUATION CRITERIA
Lowest price
REQUIRED DELIVERABLES
18- 450-500-gallon fuel tank trailer with diamond plate rock guard
- Replaceable bolt-on fenders
- Lockable weather-sealed doors
- Easy lube hubs
- Self-adjusting electric brakes
- Breakaway safety system
- Electric/hydraulic jack
- Safety tow chains
- 2-5/16 inch ball hitch
- 7.5" x 1/4" formed frame
- Reflective tape
- Automatic interior LED lighting
- Protective-braid wiring
- Fire extinguisher
- Manual valve manifold
- Fuel reel (at least 125')
- Utility box fuel pumping system
- 14-ply ST235/85R16 tires & steel rims
REQUIRED ATTACHMENTS
4- Price proposal
- W-9
- Standard Illinois certifications
- Taxpayer identification form
- Submit to
- https://www.bidbuy.illinois.gov
- Duration
- 5 months
- Scope location
- Springfield, IL
- Reported agency
- Illinois Secretary of State
Questions about this RFQ
How do I respond to this RFQ from Illinois Office of the Secretary of State | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidbuy.illinois.gov. For questions, contact Katie Speck.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Illinois Office of the Secretary of State | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katie Speck at (000) 000-0000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 450-500-gallon fuel tank trailer with diamond plate rock guard, Replaceable bolt-on fenders, Lockable weather-sealed doors, Easy lube hubs, Self-adjusting electric brakes, Breakaway safety system, Electric/hydraulic jack, Safety tow chains, 2-5/16 inch ball hitch, 7.5" x 1/4" formed frame, Reflectiv. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois Office of the Secretary of State | State of Illinois?
All active and historical solicitations from Illinois Office of the Secretary of State | State of Illinois are tracked and searchable. As a state agency, Illinois Office of the Secretary of State | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 0 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: price proposal, W-9, standard Illinois certifications, taxpayer identification form. Review the full document from Illinois Office of the Secretary of State | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.