Illinois Secretary of State - Janitorial Services for Pittsfield Driver Services Facility - 27-350SOS-PROP3-B-53309 (2026)
Illinois Office of the Secretary of State | State of IllinoisState · Springfield, IL- Due
- Jul 23, 2026
- Deadline passed
- Posted
- Jul 13, 2026
- Contract term
- 2 years
- Primary contact
- Dave Littrell
- (111) 111-1111
The 30-second brief
The Illinois Secretary of State is seeking bids for janitorial services (three days per week) at the Pittsfield Drivers Services Facility, located at 202 W. Jefferson, Pittsfield, IL 62363. The facility is approximately 1,553 square feet and requires regular cleaning of restrooms, flooring, surfaces, and waste removal. The initial contract term runs from 10/01/26 through 06/30/28, with renewal options up to a total contract duration of 10 years. Bids are due by July 23, 2026, and the award will be made to the lowest responsive and responsible bidder meeting specifications.
Janitorial services three days per week, Daily restroom cleaning, Vacuuming, Carpet cleaning, Window washing, Floor stripping and waxing
Lowest price meeting responsibility and responsiveness requirements
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Summary
The Illinois Secretary of State is seeking bids for janitorial services (three days per week) at the Pittsfield Drivers Services Facility, located at 202 W. Jefferson, Pittsfield, IL 62363.
The facility is approximately 1,553 square feet and requires regular cleaning of restrooms, flooring, surfaces, and waste removal. The initial contract term runs from 10/01/26 through 06/30/28, with renewal options up to a total contract duration of 10 years. Bids are due by July 23, 2026, and the award will be made to the lowest responsive and responsible bidder meeting specifications.
EVALUATION CRITERIA
Lowest price meeting responsibility and responsiveness requirements
REQUIRED DELIVERABLES
6- Janitorial services three days per week
- Daily restroom cleaning
- Vacuuming
- Carpet cleaning
- Window washing
- Floor stripping and waxing
REQUIRED ATTACHMENTS
4- Price proposal
- Completed forms
- Standard certifications
- W-9
- Submit to
- Property Management 501 S. 2nd St. Rm 36 Springfield, IL 62756 / BidBuy
- Duration
- 120 months
- Scope location
- Pittsfield, IL
- Projected sq ft
- 1,553 sq ft
- Reported agency
- Illinois Secretary of State
Questions about this BID
How do I respond to this Bid from Illinois Office of the Secretary of State | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Property Management 501 S. 2nd St. Rm 36 Springfield, IL 62756 / BidBuy. For questions, contact Dave Littrell.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Illinois Office of the Secretary of State | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dave Littrell at (111) 111-1111. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Janitorial services three days per week, Daily restroom cleaning, Vacuuming, Carpet cleaning, Window washing, Floor stripping and waxing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price meeting responsibility and responsiveness requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois Office of the Secretary of State | State of Illinois?
All active and historical solicitations from Illinois Office of the Secretary of State | State of Illinois are tracked and searchable. As a state agency, Illinois Office of the Secretary of State | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price proposal, completed forms, standard certifications, W-9. Review the full document from Illinois Office of the Secretary of State | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pittsfield, IL. The total projected area is 1553 sq ft. Review the full solicitation for detailed scope requirements.