Illinois Office of the Secretary of State Kodak i4600/i4650 Maintenance Kits RFP - 26-350SOS-ITSOS-B-52514 (2026)
Illinois Office of the Secretary of State | State of IllinoisState · Springfield, IL- Due
- May 21, 2026
- Deadline passed
- Posted
- May 13, 2026
- Contract term
- 1 year
- Primary contact
- Dave Littrell
- (000) 000-0000
The 30-second brief
The Illinois Office of the Secretary of State is seeking bids for Kodak i4600/i4650 Production Scanner Maintenance Kits, specifically Kodak Alaris One Year Care Kit, Item# 1165950. The resulting contract has an initial term from 7/01/26 to 6/30/27, with an option to renew for two additional years. Bids are due by May 21, 2026, and must be submitted to the Illinois Secretary of State IT department located at 501 South 2nd Street, Room 574 Howlett Building, Springfield, IL 62756 or via BidBuy. Award will be given to the vendor with the lowest responsive and responsible bid by total cost.
31 Kodak i4600/i4650 Production Scanner Maintenance Kits, Kodak Alaris One Year Care Kit, Item# 1165950
Lowest price
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Summary
The Illinois Office of the Secretary of State is seeking bids for Kodak i4600/i4650 Production Scanner Maintenance Kits, specifically Kodak Alaris One Year Care Kit, Item# 1165950.
The resulting contract has an initial term from 7/01/26 to 6/30/27, with an option to renew for two additional years. Bids are due by May 21, 2026, and must be submitted to the Illinois Secretary of State IT department located at 501 South 2nd Street, Room 574 Howlett Building, Springfield, IL 62756 or via BidBuy. Award will be given to the vendor with the lowest responsive and responsible bid by total cost.
EVALUATION CRITERIA
Lowest price
REQUIRED DELIVERABLES
3- 31 Kodak i4600/i4650 Production Scanner Maintenance Kits
- Kodak Alaris One Year Care Kit
- Item# 1165950
REQUIRED ATTACHMENTS
4- Certifications
- Financial Disclosures
- Conflicts of Interest
- Taxpayer Identification Number
- Submit to
- ILSOS IT - 574 501 South 2nd Street Room 574 Howlett Building Springfield, IL 62756 US / BidBuy
- Duration
- 12 months
- Scope location
- Springfield, IL
- Reported agency
- Illinois Office of the Secretary of State
Questions about this RFQ
How do I respond to this RFQ from Illinois Office of the Secretary of State | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: ILSOS IT - 574 501 South 2nd Street Room 574 Howlett Building Springfield, IL 62756 US / BidBuy. For questions, contact Dave Littrell.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Illinois Office of the Secretary of State | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dave Littrell at (000) 000-0000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 31 Kodak i4600/i4650 Production Scanner Maintenance Kits, Kodak Alaris One Year Care Kit, Item# 1165950. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois Office of the Secretary of State | State of Illinois?
All active and historical solicitations from Illinois Office of the Secretary of State | State of Illinois are tracked and searchable. As a state agency, Illinois Office of the Secretary of State | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certifications, Financial Disclosures, Conflicts of Interest, Taxpayer Identification Number. Review the full document from Illinois Office of the Secretary of State | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.