Houston-Galveston Area Council Computer Technology and Related Solutions RFP CT04-27, 2026
Houston-Galveston Area CouncilMPO · Houston, TX- Due
- Dec 10, 2026
- 37 days left
- Posted
- Oct 28, 2026
- Contract term
- 4 years
- Primary contact
- Michael Smith
- (832) 681-2601
The 30-second brief
Houston-Galveston Area Council is soliciting proposals for Computer Technology Products and Services with Related Solutions under RFP CT04-27 to establish cooperative purchasing contracts for members nationwide. The scope includes IT infrastructure modernization, hardware such as desktops, laptops, servers, and storage, networking equipment, audio-visual technology, software licensing and SaaS subscriptions, configuration, installation, integration, and IT asset lifecycle management including e-waste recycling and secure data destruction. Responses are due by December 10, 2026, with questions due by November 16, 2026. The contract term is 4 years with an optional 1-year extension, operating as an indefinite delivery, indefinite quantity (IDIQ) cooperative agreement.
Computing devices (desktops, Laptops, Tablets, Servers, Storage), Networking and connectivity equipment, Audio-visual and collaboration technology, Peripherals, Accessories, And components, Software licensing and subscriptions including SaaS, Configuration, Installation, Integration, And support services, Training and professional services related to product implementation, IT asset lifecycle management services including inventory, Tracking, License optimization, ITAM program development, IT equipment acquisition, Maintenance, Support, Decommissioning, And asset disposition
Products and Pricing (25%), Business Practices and Operations (20%), Distinguishing Services (20%), Geographic Areas Served/Authorized Distributor (15%), Past Performance (10%), References (10%)
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
Houston-Galveston Area Council is soliciting proposals for Computer Technology Products and Services with Related Solutions under RFP CT04-27 to establish cooperative purchasing contracts for members nationwide.
The scope includes IT infrastructure modernization, hardware such as desktops, laptops, servers, and storage, networking equipment, audio-visual technology, software licensing and SaaS subscriptions, configuration, installation, integration, and IT asset lifecycle management including e-waste recycling and secure data destruction. Responses are due by December 10, 2026, with questions due by November 16, 2026. The contract term is 4 years with an optional 1-year extension, operating as an indefinite delivery, indefinite quantity (IDIQ) cooperative agreement.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
21- Computing devices (desktops, Laptops, Tablets, Servers, Storage)
- Networking and connectivity equipment
- Audio-visual and collaboration technology
- Peripherals
- Accessories
- Components
- Software licensing and subscriptions including SaaS
- Configuration
- Installation
- Integration
- Support services
- Training and professional services related to product implementation
- IT asset lifecycle management services including inventory
- Tracking
- License optimization
- ITAM program development
- IT equipment acquisition
- Maintenance
- Support
- Decommissioning
- Asset disposition
REQUIRED ATTACHMENTS
18- Signature Page
- Executive Summary Response
- Product Pricing Worksheet
- Published Options Listing/Catalog
- Authorized Dealer/Distributor approval letters
- References
- Technical specifications or factory specifications
- Electronic Signature Agreement
- Contractor Status and Contact Form
- Small and Minority Business Affirmation
- Certification Regarding Debarment
- Certification Regarding Lobbying
- Certification Regarding Drug-Free Workplace
- Form 1295 Certificate of Interested Parties
- Conflict of Interest Questionnaire
- No Excluded Nation or Foreign Terrorist Organization Certification
- HB89 SB52 Prohibition on Boycotting Israel Verification Form
- Company W-9
- Submit to
- https://procurement.opengov.com/portal/h-gac
- Duration
- 60 months
- Scope location
- Houston, TX
Questions about this RFP
How do I respond to this RFP from Houston-Galveston Area Council?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/h-gac. For questions, contact Michael Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Houston-Galveston Area Council in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Smith at (832) 681-2601. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Computing devices (desktops, Laptops, Tablets, Servers, Storage), Networking and connectivity equipment, Audio-visual and collaboration technology, Peripherals, Accessories, And components, Software licensing and subscriptions including SaaS, Configuration, Installation, Integration, And support ser. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Products and Pricing (25%), Business Practices and Operations (20%), Distinguishing Services (20%), Geographic Areas Served/Authorized Distributor (15%), Past Performance (10%), References (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Houston-Galveston Area Council?
All active and historical solicitations from Houston-Galveston Area Council are tracked and searchable. As a mpo agency, Houston-Galveston Area Council regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Page, Executive Summary Response, Product Pricing Worksheet, Published Options Listing/Catalog, Authorized Dealer/Distributor approval letters, References, Technical specifications or factor. Review the full document from Houston-Galveston Area Council for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Houston, TX. Review the full solicitation for detailed scope requirements.