Houston-Galveston Area Council - Freight Grade Separation Planning Studies Program Services - RFP-TRN26-06 (2026)
Houston-Galveston Area CouncilMPO · Houston, TX- Due
- Dec 10, 2026
- 44 days left
- Posted
- Oct 21, 2026
- Contract term
- 1 year
- Primary contact
- Sydni Ligons
- (832) 681-2563
The 30-second brief
The Houston-Galveston Area Council (H-GAC) is seeking a qualified prime contractor to provide traditional and innovative solutions to improve safety and reduce delays near at-grade rail crossings through planning-level feasibility studies. The scope includes project management, public involvement plans, existing conditions and railroad data collection, traffic operations analysis, safety conditions assessments, preliminary concepts alternative analysis, and rough order of magnitude benefit-cost analysis (BCA) for up to ten assigned study locations or corridors across an 8-county region. The contract has a maximum budget of $500,000 and an estimated initial term of 12 months. Proposals are due by December 10, 2026, at 6:00 pm, with a notice of interest deadline on November 4, 2026. Evaluation criteria emphasize study methodology and approach, experience and capabilities, firm qualifications, key personnel qualifications, and level of effort.
Project Management Plan (PMP), Monthly invoices, Monthly progress reports, Public Involvement Plan (PIP), Meeting agendas/presentations/notes, Existing conditions report, Raw files with original materials from field reconnaissance, Report detailing findings for collected data and field reconnaissance, Planning level concept sheets for up to two alternatives, Alternative evaluation matrix, Fatal-flaw review notes, Methodology memorandum for BCA, Order of magnitude cost estimates, Benefit quantification summary, Comparative cost-benefit results matrix, Technical memorandum summarizing applicable funding and financial programs, Implementation and Funding Strategy, Editable Word and PDF Final Study Report, Editable Word and PDF Executive Summary, Flash drive containing all data and presentations
Study Methodology & Approach (30%), Experience/Capabilities (25%), Statement of Firm Qualifications (20%), Key Personnel Qualifications (15%), Level of Effort (10%)
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Summary
The Houston-Galveston Area Council (H-GAC) is seeking a qualified prime contractor to provide traditional and innovative solutions to improve safety and reduce delays near at-grade rail crossings through planning-level feasibility studies.
The scope includes project management, public involvement plans, existing conditions and railroad data collection, traffic operations analysis, safety conditions assessments, preliminary concepts alternative analysis, and rough order of magnitude benefit-cost analysis (BCA) for up to ten assigned study locations or corridors across an 8-county region. The contract has a maximum budget of $500,000 and an estimated initial term of 12 months. Proposals are due by December 10, 2026, at 6:00 pm, with a notice of interest deadline on November 4, 2026. Evaluation criteria emphasize study methodology and approach, experience and capabilities, firm qualifications, key personnel qualifications, and level of effort.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
20- Project Management Plan (PMP)
- Monthly invoices
- Monthly progress reports
- Public Involvement Plan (PIP)
- Meeting agendas/presentations/notes
- Existing conditions report
- Raw files with original materials from field reconnaissance
- Report detailing findings for collected data and field reconnaissance
- Planning level concept sheets for up to two alternatives
- Alternative evaluation matrix
- Fatal-flaw review notes
- Methodology memorandum for BCA
- Order of magnitude cost estimates
- Benefit quantification summary
- Comparative cost-benefit results matrix
- Technical memorandum summarizing applicable funding and financial programs
- Implementation and Funding Strategy
- Editable Word and PDF Final Study Report
- Editable Word and PDF Executive Summary
- Flash drive containing all data and presentations
REQUIRED ATTACHMENTS
17- Electronic Signature Agreement/Confirmation
- Small and Minority Business
- Women's Business Enterprise
- Labor Surplus Affirmation
- Certification Regarding Debarment
- Suspension
- Ineligibility and Voluntary Exclusion for Covered Contracts
- Certification Regarding Lobbying/Byrd Anti-Lobbying Amendment
- Certification Regarding Drug-Free Workplace Requirements
- Equal Employment Opportunity
- Covid-19 Vaccine Passport Prohibition
- Filing Reports Form 1295 Certificate of Interested Parties
- Conflict of Interest Questionnaire
- False Statement Certification
- Financial Participation Prohibited Certification
- Anti-Competitive Behavior/Anti-Trust Affirmation
- Terms and Conditions Confirmation
- Submit to
- https://procurement.opengov.com/portal/h-gac
- Duration
- 12 months
- Scope location
- Houston, TX
Questions about this RFP
How do I respond to this RFP from Houston-Galveston Area Council?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/h-gac. For questions, contact Sydni Ligons.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Houston-Galveston Area Council in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sydni Ligons at (832) 681-2563. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management Plan (PMP), Monthly invoices, Monthly progress reports, Public Involvement Plan (PIP), Meeting agendas/presentations/notes, Existing conditions report, Raw files with original materials from field reconnaissance, Report detailing findings for collected data and field reconnaissanc. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Study Methodology & Approach (30%), Experience/Capabilities (25%), Statement of Firm Qualifications (20%), Key Personnel Qualifications (15%), Level of Effort (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Houston-Galveston Area Council?
All active and historical solicitations from Houston-Galveston Area Council are tracked and searchable. As a mpo agency, Houston-Galveston Area Council regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Electronic Signature Agreement/Confirmation, Small and Minority Business, Women's Business Enterprise, and Labor Surplus Affirmation, Certification Regarding Debarment, Suspension, Ineligibility and V. Review the full document from Houston-Galveston Area Council for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Houston, TX. Review the full solicitation for detailed scope requirements.