Holyoke Community Charter School Snow Plowing, Snow Removal and Salting RFP #1112-5
Holyoke Community Charter SchoolSchool · Holyoke, MA- Due
- Nov 2, 2026
- Deadline passed
- Contract term
- 2 years
- Primary contact
- Maria Luisa Rodriguez
The 30-second brief
The Holyoke Community Charter School is requesting proposals for snow plowing, snow removal, and salting services at its school campus located at 2200 Northampton Street, Holyoke, Massachusetts. The scope of work requires supplying all labor, snowplows, front-end loaders, dump trucks, shovels, snow blowers, ice melt, salt, salt spreaders, and safety equipment to properly maintain the facility during snow events. Services include pre-storm anti-icing, plowing and salting of paved areas, sidewalk clearing, curb indicator installation, 24-hour emergency dispatch service with a 1-hour response time, certified weather reports, and off-site snow removal when instructed. The submission deadline is November 2nd, 2026, at 1:00 PM, with a mandatory pre-bid walkthrough on October 23rd, 2026, at 10:00 AM. The initial contract period runs from November 6th, 2026, through June 30, 2029, with an option for up to two additional years.
Ice Event, Snow 0-3", Snow 3.1-6", Snow 6.1-9", Snow 9.1-12", Snow 12.1 - 18", Snow event above 18" per inch price, Snow shovelers/de-icers hourly rate, Snow removal off-site per truckload
Proposed cost, Confidence in the contractor/compliance with RFP specifications, Proven ability to provide timely and efficient snow removal services, Client references
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Summary
The Holyoke Community Charter School is requesting proposals for snow plowing, snow removal, and salting services at its school campus located at 2200 Northampton Street, Holyoke, Massachusetts.
The scope of work requires supplying all labor, snowplows, front-end loaders, dump trucks, shovels, snow blowers, ice melt, salt, salt spreaders, and safety equipment to properly maintain the facility during snow events. Services include pre-storm anti-icing, plowing and salting of paved areas, sidewalk clearing, curb indicator installation, 24-hour emergency dispatch service with a 1-hour response time, certified weather reports, and off-site snow removal when instructed. The submission deadline is November 2nd, 2026, at 1:00 PM, with a mandatory pre-bid walkthrough on October 23rd, 2026, at 10:00 AM. The initial contract period runs from November 6th, 2026, through June 30, 2029, with an option for up to two additional years.
EVALUATION CRITERIA
4- Proposed cost
- Confidence in the contractor/compliance with RFP specifications
- Proven ability to provide timely and efficient snow removal services
- Client references
REQUIRED DELIVERABLES
9- Ice Event
- Snow 0-3"
- Snow 3.1-6"
- Snow 6.1-9"
- Snow 9.1-12"
- Snow 12.1 - 18"
- Snow event above 18" per inch price
- Snow shovelers/de-icers hourly rate
- Snow removal off-site per truckload
REQUIRED ATTACHMENTS
10- Exhibit A: Company History
- Exhibit B: Insurance Certificate
- Exhibit C: Organization's Capabilities
- Exhibit D: Price Proposal
- Exhibit E: Certificate of Non-Collusion
- Certification of Independent Price Determination form
- Certification Regarding Debarment
- Suspension
- Ineligibility and Voluntary Exclusion form
- Disclosure Form to Report Lobbying
REQUIRED STAFFING
snow shovelers, de-icers
- Submit to
- Holyoke Community Charter School, Snow Plowing, Snow Removal and Salting Bid #1112-5, 2200 Northampton Street, Holyoke, MA 01040
- Duration
- 32 months
- Scope location
- Holyoke, MA
Questions about this RFP
How do I respond to this RFP from Holyoke Community Charter School?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Holyoke Community Charter School, Snow Plowing, Snow Removal and Salting Bid #1112-5, 2200 Northampton Street, Holyoke, MA 01040. For questions, contact Maria Luisa Rodriguez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Holyoke Community Charter School in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Maria Luisa Rodriguez. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: snow shovelers, de-icers. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Ice Event, Snow 0-3", Snow 3.1-6", Snow 6.1-9", Snow 9.1-12", Snow 12.1 - 18", Snow event above 18" per inch price, Snow shovelers/de-icers hourly rate, Snow removal off-site per truckload. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed cost, Confidence in the contractor/compliance with RFP specifications, Proven ability to provide timely and efficient snow removal services, Client references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Holyoke Community Charter School?
All active and historical solicitations from Holyoke Community Charter School are tracked and searchable. As a school agency, Holyoke Community Charter School regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Company History, Exhibit B: Insurance Certificate, Exhibit C: Organization's Capabilities, Exhibit D: Price Proposal, Exhibit E: Certificate of Non-Collusion, Certification of Independent P. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Holyoke Community Charter School for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Holyoke, MA. Review the full solicitation for detailed scope requirements.