Holyoke Community Charter School - Snow Plowing, Snow Removal and Salting RFP #1112-4 (2026)
Holyoke Community Charter (District)School · Holyoke, MA- Due
- Sep 18, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Maria Luisa Rodriguez
The 30-second brief
Holyoke Community Charter School requests proposals for snow plowing, snow removal, and salting services for its school campus located at 2200 Northampton Street, Holyoke, Massachusetts. The scope requires snowplows, front-end loaders, dump trucks, shovels, snow blowers, ice melt, salt, salt spreaders, and 24-hour emergency dispatch service. The contract period runs from October 1, 2026 through June 30, 2029, with an option to extend for up to two additional years through 2031. Interested bidders must submit three copies of their response to Maria Luisa Rodriguez no later than 1:00 PM on September 18, 2026. A pre-bid walkthrough is scheduled for September 11, 2026, at 10:00 AM, and questions must be emailed by September 11, 2026.
Ice Event, Snow 0-3", Snow 3.1-6", Snow 6.1-9", Snow 9.1-12", Snow 12.1-18", Snow removal above 18", Cost per hour per snow shovelers/de-icers, Cost per truckload for snow removal off-site
Proposed cost, Confidence in the contractor/compliance with RFP specifications, Proven ability to provide timely and efficient snow removal services, Client references
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Summary
Holyoke Community Charter School requests proposals for snow plowing, snow removal, and salting services for its school campus located at 2200 Northampton Street, Holyoke, Massachusetts.
The scope requires snowplows, front-end loaders, dump trucks, shovels, snow blowers, ice melt, salt, salt spreaders, and 24-hour emergency dispatch service. The contract period runs from October 1, 2026 through June 30, 2029, with an option to extend for up to two additional years through 2031. Interested bidders must submit three copies of their response to Maria Luisa Rodriguez no later than 1:00 PM on September 18, 2026. A pre-bid walkthrough is scheduled for September 11, 2026, at 10:00 AM, and questions must be emailed by September 11, 2026.
EVALUATION CRITERIA
4- Proposed cost
- Confidence in the contractor/compliance with RFP specifications
- Proven ability to provide timely and efficient snow removal services
- Client references
REQUIRED DELIVERABLES
9- Ice Event
- Snow 0-3"
- Snow 3.1-6"
- Snow 6.1-9"
- Snow 9.1-12"
- Snow 12.1-18"
- Snow removal above 18"
- Cost per hour per snow shovelers/de-icers
- Cost per truckload for snow removal off-site
REQUIRED ATTACHMENTS
5- Exhibit A: Company History
- Exhibit B: Insurance Certificate
- Exhibit C: Organization Capabilities and References
- Exhibit D: Pricing
- Exhibit E: Certificate of Non-Collusion
- Submit to
- Holyoke Community Charter School, Snow Plowing, Snow Removal and Salting Bid #1112-4, 2200 Northampton Street, Holyoke, MA 01040
- Duration
- 36 months
- Scope location
- Holyoke, MA
- Reported agency
- Holyoke Community Charter School
Questions about this RFP
How do I respond to this RFP from Holyoke Community Charter (District)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Holyoke Community Charter School, Snow Plowing, Snow Removal and Salting Bid #1112-4, 2200 Northampton Street, Holyoke, MA 01040. For questions, contact Maria Luisa Rodriguez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Holyoke Community Charter (District) in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Maria Luisa Rodriguez. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Ice Event, Snow 0-3", Snow 3.1-6", Snow 6.1-9", Snow 9.1-12", Snow 12.1-18", Snow removal above 18", Cost per hour per snow shovelers/de-icers, Cost per truckload for snow removal off-site. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed cost, Confidence in the contractor/compliance with RFP specifications, Proven ability to provide timely and efficient snow removal services, Client references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Holyoke Community Charter (District)?
All active and historical solicitations from Holyoke Community Charter (District) are tracked and searchable. As a school agency, Holyoke Community Charter (District) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Company History, Exhibit B: Insurance Certificate, Exhibit C: Organization Capabilities and References, Exhibit D: Pricing, Exhibit E: Certificate of Non-Collusion. Review the full document from Holyoke Community Charter (District) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Holyoke, MA. Review the full solicitation for detailed scope requirements.