Holmes District School Board - Category 2 Network Equipment Switches - 2026-2027
Holmes County School DistrictSchool · Bonifay, FL- Due
- Mar 6, 2026
- Deadline passed
- Posted
- Feb 18, 2026
- Contract term
- 1 year
- Primary contact
- Melissa Baxley
The 30-second brief
Holmes District School Board is seeking proposals from qualified service providers for network switch upgrades, including equipment, software, installation, and configuration at multiple district facilities. This E-Rate Funding Year 2026-27 project involves replacing end-of-life equipment with Ruckus ICX 8200-24FX and Ruckus ICX 8200-48ZP2 Port PoE switches or equivalent 100% compatible hardware across locations including Bethlehem High School, Holmes County High School, Ponce de Leon Elementary School, Ponce de Leon High School, Poplar Springs High School, Graduation Assistance Program, and Bonifay K-8 School in Bonifay, FL. All equipment must be PoE with appropriate management software, licensing, and 3-year support agreements. Proposals are due by Friday, March 6, 2026, at 12:00 p.m. (CDT) and must be submitted to Melissa Baxley at Holmes District School Board, 307 W. North Ave., Bonifay, FL 32425. Questions must be submitted by email no later than February 18, 2026. Evaluation criteria include cost (40%), vendor's experience installing/configuring networking equipment (20%), compatibility with existing wireless management system (20%), client references (10%), and prior experience with HDSB (10%).
Ruckus ICX 8200-24FX Port Switch or equivalent, Ruckus ICX 8200-48ZP2 Port PoE Switch or equivalent, Management software, Licensing, 3-year support agreements, Installation and configuration
Cost including unit prices and labor rates (40%), Vendor's experience installing/configuring networking equipment (20%), Compatibility with existing wireless management system (20%), Client references and/or citations from prior installations where equal services have been provided for projects of similar size and scope (10%), Prior experience with HDSB (10%)
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Summary
Holmes District School Board is seeking proposals from qualified service providers for network switch upgrades, including equipment, software, installation, and configuration at multiple district facilities.
This E-Rate Funding Year 2026-27 project involves replacing end-of-life equipment with Ruckus ICX 8200-24FX and Ruckus ICX 8200-48ZP2 Port PoE switches or equivalent 100% compatible hardware across locations including Bethlehem High School, Holmes County High School, Ponce de Leon Elementary School, Ponce de Leon High School, Poplar Springs High School, Graduation Assistance Program, and Bonifay K-8 School in Bonifay, FL. All equipment must be PoE with appropriate management software, licensing, and 3-year support agreements. Proposals are due by Friday, March 6, 2026, at 12:00 p.m. (CDT) and must be submitted to Melissa Baxley at Holmes District School Board, 307 W. North Ave., Bonifay, FL 32425. Questions must be submitted by email no later than February 18, 2026. Evaluation criteria include cost (40%), vendor's experience installing/configuring networking equipment (20%), compatibility with existing wireless management system (20%), client references (10%), and prior experience with HDSB (10%).
EVALUATION CRITERIA
Cost including unit prices and labor rates (40%), Vendor's experience installing/configuring networking equipment (20%), Compatibility with existing wireless management system (20%), Client references and/or citations from prior installations where equal services have been provided for projects of similar size and scope (10%), Prior experience with HDSB (10%)
REQUIRED DELIVERABLES
6- Ruckus ICX 8200-24FX Port Switch or equivalent
- Ruckus ICX 8200-48ZP2 Port PoE Switch or equivalent
- Management software
- Licensing
- 3-year support agreements
- Installation and configuration
REQUIRED ATTACHMENTS
8- Bid Response Sheet (Attachment A)
- Reference Form (Attachment B)
- Addenda Acknowledgement Form (Attachment C)
- Debarment Form (Attachment D)
- Drug-Free Workplace Certification (Attachment E)
- Public Entity Crimes Form (Attachment F)
- Green Light Status from USAC (Attachment G)
- Form A (SPIN number)
- Submit to
- Holmes District School Board, 307 W. North Ave., Bonifay, FL 32425
- Scope location
- Bonifay, FL
- Reported agency
- Holmes District School Board
Questions about this RFP
How do I respond to this RFP from Holmes County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Holmes District School Board, 307 W. North Ave., Bonifay, FL 32425. For questions, contact Melissa Baxley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Holmes County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa Baxley. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Ruckus ICX 8200-24FX Port Switch or equivalent, Ruckus ICX 8200-48ZP2 Port PoE Switch or equivalent, Management software, Licensing, 3-year support agreements, Installation and configuration. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost including unit prices and labor rates (40%), Vendor's experience installing/configuring networking equipment (20%), Compatibility with existing wireless management system (20%), Client references..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Holmes County School District?
All active and historical solicitations from Holmes County School District are tracked and searchable. As a school agency, Holmes County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Response Sheet (Attachment A), Reference Form (Attachment B), Addenda Acknowledgement Form (Attachment C), Debarment Form (Attachment D), Drug-Free Workplace Certification (Attachment E), Public E. Review the full document from Holmes County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bonifay, FL. Review the full solicitation for detailed scope requirements.