Hitchcock ISD - Districtwide Multifunction Copier Equipment, Leasing, Maintenance & Managed Print Services - RFP #26-09-0220RFP
Hitchcock ISDSchool · Hitchcock, TX- Due
- Oct 2, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Duration
- 60 months
- Primary contact
- James Briscoe
- (409) 316-6545
The 30-second brief
Hitchcock Independent School District is seeking competitive proposals for a comprehensive Districtwide multifunction copier equipment, leasing, maintenance, and managed print services solution under RFP #26-09-0220RFP. The procurement covers thirteen anticipated baseline placements across district facilities including Central Administration, Hitchcock Primary School, Stewart Elementary School, Crosby Middle School, Hitchcock High School, Kids First Head Start, the Athletic Department, and the Career and Technical Education (CTE) Facility in Galveston County, Texas. Required services include equipment leasing (with 36-, 48-, and 60-month term options), delivery, network configuration, preventive and corrective maintenance, repair labor, toner and supplies, automated meter collection, usage reporting, secure printing, scanning capabilities, user authentication, data sanitization, and staff training. Proposals are due by October 2, 2026, at 2:00 PM CT, with questions due by September 23, 2026. Evaluation criteria prioritize total cost of ownership and pricing, technical solutions, service and maintenance capabilities, vendor qualifications, cybersecurity, and implementation plans.
Total Cost of Ownership and Pricing (30), Equipment, Technical Solution and District Need (20), Service, Maintenance and Support Capabilities (15), Vendor Qualifications, Experience and Past Performance (10), Technology, Cybersecurity and Managed Print Capabilities (10), Implementation, Transition and Delivery Plan (10), Proposal Responsiveness, Contract Terms and Risk (5)
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Summary
Hitchcock Independent School District is seeking competitive proposals for a comprehensive Districtwide multifunction copier equipment, leasing, maintenance, and managed print services solution under RFP #26-09-0220RFP. The procurement covers thirteen anticipated baseline placements across district facilities including Central Administration, Hitchcock Primary School, Stewart Elementary School, Crosby Middle School, Hitchcock High School, Kids First Head Start, the Athletic Department, and the Career and Technical Education (CTE) Facility in Galveston County, Texas.
Required services include equipment leasing (with 36-, 48-, and 60-month term options), delivery, network configuration, preventive and corrective maintenance, repair labor, toner and supplies, automated meter collection, usage reporting, secure printing, scanning capabilities, user authentication, data sanitization, and staff training. Proposals are due by October 2, 2026, at 2:00 PM CT, with questions due by September 23, 2026. Evaluation criteria prioritize total cost of ownership and pricing, technical solutions, service and maintenance capabilities, vendor qualifications, cybersecurity, and implementation plans.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
13- Vendor Proposal Form
- Detailed Pricing Sheet
- References
- Non-Collusion Affidavit
- Felony Conviction Notice
- Criminal History Certification
- Debarment Certification
- HB 89 Verification
- SB 252 Verification
- Conflict of Interest Questionnaire (Form CIQ)
- Insurance Requirements Acknowledged
- Vendor Acknowledgment
- W-9 Form
- Submit to
- [email protected]
- Scope location
- Hitchcock, TX
- Reported agency
- Hitchcock Independent School District
Questions about this RFP
How do I respond to this RFP from Hitchcock ISD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact James Briscoe.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hitchcock ISD in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Briscoe at (409) 316-6545. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Cost of Ownership and Pricing (30), Equipment, Technical Solution and District Need (20), Service, Maintenance and Support Capabilities (15), Vendor Qualifications, Experience and Past Performan..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hitchcock ISD?
All active and historical solicitations from Hitchcock ISD are tracked and searchable. As a school agency, Hitchcock ISD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 60 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Proposal Form, Detailed Pricing Sheet, References, Non-Collusion Affidavit, Felony Conviction Notice, Criminal History Certification, Debarment Certification, HB 89 Verification, SB 252 Verific. Review the full document from Hitchcock ISD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hitchcock, TX. Review the full solicitation for detailed scope requirements.