Hillsborough County Sheriff's Office - Digital Evidence and Situational Awareness Technologies - RFP 2026-010 (2026)
Hillsborough County Sheriff's OfficeTampa, FL- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Aug 17, 2026
- Contract term
- 3 years
- Primary contact
- M. Theen
- (813) 247-8034
The 30-second brief
The Hillsborough County Sheriff's Office and the Florida Sheriffs Association Cooperative Purchasing Program (CPP) invite proposals for a cooperative contract covering Digital Evidence and Situational Awareness Technologies (DESAT). The scope encompasses five primary categories: Body-Worn Cameras (BWC), Unmanned Aircraft Systems (UAS/drones), License Plate Recognition (LPR/ALPR), Environmental & Acoustic Systems, and Situational Awareness & Artificial Intelligence platforms. Solutions must feature comprehensive hardware, cloud/on-premises digital evidence management systems (DEMS), API integrations with CAD/RMS, and CJIS compliance. Pricing is evaluated over a 5-year Total Cost of Ownership (TCO) model utilizing category discount percentages off MSRP, mock quotes, and mock invoices. The submission deadline is September 17, 2026, at 3:00 PM Eastern Time.
Financial Viability and Marketplace Success (100 Points), Ability to Sell and Deliver Service (150 Points), Operations and Logistics Plan (100 Points), Innovation and Value-Added Attributes (100 Points), Depth and Breadth of Offered Solutions (150 Points), Total Cost of Ownership - TCO (400 Points)
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Summary
The Hillsborough County Sheriff's Office and the Florida Sheriffs Association Cooperative Purchasing Program (CPP) invite proposals for a cooperative contract covering Digital Evidence and Situational Awareness Technologies (DESAT).
The scope encompasses five primary categories: Body-Worn Cameras (BWC), Unmanned Aircraft Systems (UAS/drones), License Plate Recognition (LPR/ALPR), Environmental & Acoustic Systems, and Situational Awareness & Artificial Intelligence platforms. Solutions must feature comprehensive hardware, cloud/on-premises digital evidence management systems (DEMS), API integrations with CAD/RMS, and CJIS compliance. Pricing is evaluated over a 5-year Total Cost of Ownership (TCO) model utilizing category discount percentages off MSRP, mock quotes, and mock invoices. The submission deadline is September 17, 2026, at 3:00 PM Eastern Time.
EVALUATION CRITERIA
Financial Viability and Marketplace Success (100 Points), Ability to Sell and Deliver Service (150 Points), Operations and Logistics Plan (100 Points), Innovation and Value-Added Attributes (100 Points), Depth and Breadth of Offered Solutions (150 Points), Total Cost of Ownership - TCO (400 Points)
REQUIRED ATTACHMENTS
8- Appendix I - Supplier Application Packet
- W9
- ACH Authorization
- Business Tax Receipt
- Mock Quote
- Mock Invoice
- Appendix II - Editable TCO Verification Spreadsheet
- Bid Packaging Label
- Submit to
- https://www.demandstar.com/
- Duration
- 36 months
- Scope location
- Tampa, FL
Questions about this RFP
How do I respond to this RFP from Hillsborough County Sheriff's Office?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.demandstar.com/. For questions, contact M. Theen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hillsborough County Sheriff's Office in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is M. Theen at (813) 247-8034. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Financial Viability and Marketplace Success (100 Points), Ability to Sell and Deliver Service (150 Points), Operations and Logistics Plan (100 Points), Innovation and Value-Added Attributes (100 Point..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hillsborough County Sheriff's Office?
All active and historical solicitations from Hillsborough County Sheriff's Office are tracked and searchable. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix I - Supplier Application Packet, W9, ACH Authorization, Business Tax Receipt, Mock Quote, Mock Invoice, Appendix II - Editable TCO Verification Spreadsheet, Bid Packaging Label. Review the full document from Hillsborough County Sheriff's Office for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tampa, FL. Review the full solicitation for detailed scope requirements.
