Hillsborough County Public Schools Fleet Parts & Services RFP #25500-RFP-DST 2025
Hillsborough County School DistrictSchool · Tampa, FL- Due
- Nov 14, 2025
- Deadline passed
- Posted
- Oct 20, 2025
- Contract term
- 1 year
- Primary contact
- Christy Perales
- (813) 272-4060
The 30-second brief
Hillsborough County Public Schools is seeking proposals for new and rebuilt parts and services for its fleet of 1,100 buses and 650 support vehicles. Proposals are due by November 14, 2025, via VendorLink.
New and rebuilt parts, Purchase history reports, Emergency deliveries, Warranty records, Technical support
Qualifications and Experience (20), Specifications/Scope of Work (15), Merchandising Options (10), Cost/Best Value (30), Delivery of Commodities and Services (15), Small Business Encouragement Program (10)
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Summary
Hillsborough County Public Schools is seeking proposals for new and rebuilt parts and services for its fleet of 1,100 buses and 650 support vehicles. Proposals are due by November 14, 2025, via VendorLink.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- New and rebuilt parts
- Purchase history reports
- Emergency deliveries
- Warranty records
- Technical support
REQUIRED ATTACHMENTS
9- Attachment A - Market Basket Pricing Analysis
- Attachment B - Pricing Sheet
- SBEP Subcontractor Utilization Letter of Intent
- Business Reference Forms
- Non-Collusion Affidavit
- Drug-Free Workplace Certification
- Scrutinized Company Certification
- Certification Regarding Debarment
- Substitute W-9
- Submit to
- www.myvendorlink.com
- Duration
- 48 months
- Scope location
- Hillsborough County, FL
- Reported agency
- Hillsborough County Public Schools
Questions about this RFP
How do I respond to this RFP from Hillsborough County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 14, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.myvendorlink.com. For questions, contact Christy Perales.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hillsborough County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christy Perales at (813) 272-4060. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New and rebuilt parts, Purchase history reports, Emergency deliveries, Warranty records, Technical support. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (20), Specifications/Scope of Work (15), Merchandising Options (10), Cost/Best Value (30), Delivery of Commodities and Services (15), Small Business Encouragement Program..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hillsborough County School District?
All active and historical solicitations from Hillsborough County School District are tracked and searchable. As a school agency, Hillsborough County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Market Basket Pricing Analysis, Attachment B - Pricing Sheet, SBEP Subcontractor Utilization Letter of Intent, Business Reference Forms, Non-Collusion Affidavit, Drug-Free Workplace Cer. Review the full document from Hillsborough County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hillsborough County, FL. Review the full solicitation for detailed scope requirements.