Hillsborough County Postage Equipment and Service RFP 2026
Hillsborough CountyCounty · Hillsborough County, NH- Due
- May 14, 2026
- Deadline passed
- Posted
- Apr 20, 2026
- Contract term
- 5 years
- Primary contact
- Mary Kay MacNichol
The 30-second brief
Hillsborough County is soliciting proposals for the purchase or lease, installation, and maintenance of a new postage meter and 10 lb. scale system for its Bouchard Building location. Proposals are due by May 14, 2026.
Sealed proposals in duplicate, Proposal Response Form, Vendor Certificate of Good Faith, Certificate of Insurance
Ability and skill, promptness, character and reputation, quality of previous performance, financial resources, adaptability of supplies, maintenance capability, price
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Summary
Hillsborough County is soliciting proposals for the purchase or lease, installation, and maintenance of a new postage meter and 10 lb. scale system for its Bouchard Building location. Proposals are due by May 14, 2026.
EVALUATION CRITERIA
8- Ability and skill
- Promptness
- Character and reputation
- Quality of previous performance
- Financial resources
- Adaptability of supplies
- Maintenance capability
- Price
REQUIRED DELIVERABLES
4- Sealed proposals in duplicate
- Proposal Response Form
- Vendor Certificate of Good Faith
- Certificate of Insurance
REQUIRED ATTACHMENTS
4- Proposal Response Form
- Certificate of Good Faith
- Insurance Certificates
- Proposed contract terms
- Submit to
- 329 Mast Road, Suite 114, Goffstown, NH 03045
- Scope location
- Goffstown, NH
Questions about this RFP
How do I respond to this RFP from Hillsborough County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 329 Mast Road, Suite 114, Goffstown, NH 03045. For questions, contact Mary Kay MacNichol.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hillsborough County in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mary Kay MacNichol. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed proposals in duplicate, Proposal Response Form, Vendor Certificate of Good Faith, Certificate of Insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability and skill, promptness, character and reputation, quality of previous performance, financial resources, adaptability of supplies, maintenance capability, price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hillsborough County?
All active and historical solicitations from Hillsborough County are tracked and searchable. As a county agency, Hillsborough County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Response Form, Certificate of Good Faith, Insurance Certificates, Proposed contract terms. Review the full document from Hillsborough County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Goffstown, NH. Review the full solicitation for detailed scope requirements.